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LabCup

LabCup is a mandatory chemical inventory and laboratory management system used by the University of Manchester.

LabCup is a whole life cycle chemical inventory system which is run through a webpage along with android and apple apps. This allows easy and convenient access to your chemical inventory.

The system works through the use of barcodes on every bottle of chemical which will allow them to be tracked through the building until they are ultimately disposed of or depleted.

Barcode's will be assigned to the chemicals as they arrive in stores allowing an easy to use system for the research group/area.

LabCup’s equipment inventory and booking system (Asset register) allows complete tracking of equipment and assets. Manage each item of equipment. Schedule future maintenance/calibration/service dates, receive notifications, and keep full historical service logs.

More information on LabCup can be found here - https://www.labcup.net/

Access - to access the University of Manchester LabCup site https://manchester.uk.labcup.net/

Videos - the following videos are quick demonstrations of how the system works:

How to Open LabCup - https://youtu.be/brB60t58tdQ

Overview of the LabCup System and Inventory Control - https://youtu.be/OYGntoCJ5cc

How to Add Chemicals - https://youtu.be/-7EhTaNnosI

How to Remove Chemicalshttps://youtu.be/y9lN_aHthCo

How to Receive Chemicals -This is how to receive chemicals from another research group/area which has offered you one of their chemicals.  https://youtu.be/6E4tOUD6-8w

How to add new users to your group - https://youtu.be/7WddOFWA0rg

Below are the details of the Group Roles and what each one will allow your new user to do. (Please select carefully)
- Group Admin: full group access, can also create new users for that group
- Group Edit: can add/edit etc. all group inventory
- Group Read: Can only search the inventory for that group, cannot edit
 

The Loading Bay (Stores staff)

Adding Chemicals - This can be done as and when the chemicals arrive - https://youtu.be/DybKdMiaZWE

Delivering Chemicals - https://youtu.be/v49-2sURnoQ

Adding Equipment to LabCup

For example, gas cylinder regulators are “assets” and shouldn’t be saved in the main inventory as either chemicals/ consumables or tissues.

To add an asset to the database:

Please see the presentation slide in the link below:

LabCup - how to add an asset

Issue:

In a couple of occasions, a device was not recognising barcodes when scanning them onto Labcup.

Cause of problem:

when Labcup is updated, the App store needs to pass on the updates to the devices on which they are installed, and the App store is particularly slow to update iOS devices ( iPads etc.).

Solutions:

1) wait for the next round of  automatically updates from the App store or

2) manually update in the device (click username, then “About labcup”, then “check for updates”).