All accidents, incidents, near-misses and dangerous occurrences must be reported and sufficiently investigated. This helps to implement changes to prevent recurrence, to help identify trends and areas that require further improvements.

The University and Department encourage reporting and individuals should not be intimidated, blamed or shamed for reporting or causing an accident, although in rare cases, disciplinary actions may be necessary if deliberate non-compliance or attempts to cover-up are proven to have taken place.

In the event of an accident, incident or near-miss, immediate actions may be to provide first aid, make safe the area and preserve the scene. Following this, an investigation into the immediate and root causes should be carried out as soon as possible. The investigation should be conducted by the Academic Supervisors or Line Managers, with guidance and advice provided by the Safety Advisor.

All accidents, incidents or near misses on University premises or arising out of University business must be notified to the School Safety Advisor (Department of Physics) using the notification form:

http://www.healthandsafety.manchester.ac.uk/toolkits/accidents/reporting/

Incidents at JBO should be reported to the Site Safety Advisor as well.

Accident investigation reports will be discussed at the Department’s Health, Safety and Wellbeing Committee and at JBO’s Safety Committee, if appropriate. Any agreed recommendations and learning to be shared throughout the Department. Agreed recommendations will have suitable completion timescales to be implemented by the manager, staff and students concerned. These will be tracked by the Department’s Health and Safety Committee.

Any individual who believes that the substances, work practices or work environment are causing them to become ill should report this immediately to their line manager.

In this case further advice can be obtained by contacting the School Safety Advisor (Department of Physics).

Asbestos is a naturally occurring mineral fibre widely used as insulation, sound absorption and strengthening materials. Inhalation of the loose fibres can cause serious illness, including lung cancer, mesothelioma and asbestosis.

Use of asbestos in building materials was banned in the UK in 1999, but asbestos can still be found in buildings built before 2000.

Many of the University buildings contain asbestos, including ones used by the Department. Therefore, building users must NEVER carry out any activities that may damage, puncture or penetrate walls (both internal and external), ceilings, floor or pipework, without consulting Estates. If there is a need to do such activities, the Infrastructure and Facilities (I&F) Technical Operations Manager and Estates must be consulted in advance.

If building users discover any broken asbestos containing materials, they must report it to Estates and the School Safety Advisor (Department of Physics) immediately.

2.2.1.      Jodrell Bank Observatory

The removal, or sealing and labelling of asbestos in the fabric of buildings at Jodrell Bank has been undertaken by the Directorate of Estates. Safely sealed asbestos is known to be present in the following areas, which must not be disturbed:

• Control building basement electrical distribution area and boiler room (cleaned and sealed 2011)
• MKII telescope Turntable laboratory
• MKII telescope Ward Leonard Room

Anyone who finds or suspects the presence of asbestos elsewhere must stop work immediately and notify the Site Safety Advisor. No cutting, drilling or other disturbance of asbestos is permitted.

2.2.2.      Asbestos in Equipment

Some old equipment can still contain asbestos. If equipment is suspected or known to contain asbestos, work such as dismantling, servicing, replacement of parts or disposal should not be attempted until advice has been sought from the Asbestos Team and a risk assessment drawn up. It will be necessary to take steps to prevent exposure to dust.

If equipment is suspected or known to contain asbestos but there is no intention of exposing or disturbing fibres, appropriate labels should be provided to help prevent inadvertent exposures at a later date. All those likely to use the equipment should be informed of the location and condition of the asbestos containing material (ACM).

The School Safety Advisor (Department of Physics) or the Infrastructure and Facilities (I&F) Technical Operations Manager should be contacted in the first instance.

It is the responsibility of the Academic Supervisor and Line Manager to ensure equipment with asbestos is managed correctly.

The University’s Guidance on Asbestos can be found here.

Bicycles are not allowed in University buildings as they damage and dirty the floors and take up space. There are various bicycle parking facilities found on campus:

http://www.estates.manchester.ac.uk/services/operationalservices/carparking/cycleshelters/

Folding bicycles should be folded away before entering the building and are only allowed in offices if there is room to store them and they do not get in the way. 

Take seriously any information you receive about a bomb. If the information is given in a telephone call:

• Let the caller finish the message without interruption.                  
• Write down the message exactly as spoken.
• Note the time.
• Ask the following questions, if possible:
• Where is the bomb located?
• What time is it due to explode
• Try to remember as much as possible about the caller’s sex, age, accent, and state of mind.
• Notify Security on 0161 306 9966.

See also sections 2.31 terrorist attacks and 2.20 letter bombs.

Schuster and Alan Turing are open 08:00 to 17:00 Monday to Friday. Out-of-hours operates weekdays from 5 pm till 8 am, weekends and Bank Holidays and University Christmas closure.

Undergraduate students are not permitted to work out-of-hours and must be supervised by an experienced and competent person at all times.

Those in the building out of hours should not allow “tailgating” (i.e. allowing others to follow them in after swiping) and will report any tailgating to Security immediately (if not comfortable to challenge). Lost or stolen cards must be reported to Security on 0161 306 9966 (this number is also on the back of your University card), as soon as possible. Any evidence of irresponsible use, or abuse, of this privilege will result in their access being withdrawn.

2.5.1.      Building Access Arrangements

Swipe card access is granted to staff, PhD and visitors from Phys Ops upon completion of the P&A H&S indcution.

Researchers collaborating with members of the Department may be granted access to the buildings if regular access is required to undertake their research, upon the completion of all relevant inductions and risk assessments.

All short-term visitors, such as contractors and engineers, should be permitted on site only if prior arrangements have been agreed. They must receive a local induction, completed the contractor site induction form and if possible, be escorted at all times. The University member of staff arranging the visit is responsible for their visitors.

All PhD students need to seek permission from their Academic Supervisor in order to work out-of-hours. Access will be granted via the Administration office once the relevant inductions have taken place. It is the duty of Supervisors and Managers to ensure the person is competent at the task, fully aware of the personal and building safety procedures and will comply with all regulations. UG, MPhys and summer students should not be allowed to work in laboratories out-of-hours.

2.5.2.      Out-of-Hours

Building users must be aware that during these times, first aiders, evacuation marshals, experienced staff and central heating will not be available.

As help is limited, users must have the knowledge to deal with all foreseeable eventualities. Working during these times should be restricted, should be for exceptional circumstances, and must have a valid, suitable and sufficient risk assessment.

All activities must have a risk assessment that includes personal security, building security, emergency procedures, emergency contacts, buddy system etc.

Lone working is not permitted at any time. High risk activities are not permitted out-of-hours. Office work is permitted out-of-hours. However, this must be agreed with your line manager or Academic supervisor.

A buddy system can be accompanied or remote, depending on the activity, and should be specified on risk assessments.

All postgraduates must have their Academic Supervisor’s authorisation and risk assessment approval beforehand.

Anyone intended to work out of hours or at weekend must read the “Out of hours and weekend working guidance” adapt the “OOH working RA” and if applicable also “Lone working RA” and send to School Safety Advisor for verification.

Any non-compliance may result in building access being removed.

All building users have a responsibility to ensure the building is safe and secure. They must not engage in any activities that may endanger themselves, other building users or damage the building.

Significant building emergencies must be reported to Security immediately on 0161 306 9966, this number is also on the back of your University card. These may include, but not exclusively, fire, flood, explosion, crime and terror threat.

During out-of-hours, building users must never allow anyone without authorised access to follow them into the building. They must never allow their own swipe card to be borrowed and used. Failure to comply with these arrangements may result in access privileges being suspended.

If building users encounter any suspicious activities on campus, they must get to a safe place immediately, and report to Security on 0161 306 9966.

Valuable items should be stored securely at all items.

Keypads on doors are undesirable as if they are not known to the Department or Security so it can impede an emergency response. No one should install a keypad on a door without permission, they must liaise with the I&F team.

Existing keypad codes should not be changed without informing the Department, who will then inform Security.

The University has a zero tolerance policy to any form of bullying, harassment, and discrimination. This includes disablism, racism, homophobia, biphobia, transphobia and religious discrimination.

For further guidance see link below:

https://www.reportandsupport.manchester.ac.uk/

The University identifies this group as anyone below the age of 18.

Children and young persons are strictly not allowed to be present in the laboratories and workshops at any time unless this is part of an arranged Department event.

Whenever children and young persons are participating in arranged events the relevant Risk Assessment must be signed off by the School Safety Advisor (Department of Physics).

With the exception of pre-arranged activities, children and young people should not be brought into University buildings. Many University buildings are not designed with children in mind. They contain potentially harmful physical hazards and other building users are not expecting to encounter children.

In exceptional circumstances, children and young people must be accompanied and appropriately supervised by a parent or guardian at all times. The parent or guardian should seek the authorisation of their Line Manager and carry out a risk assessment beforehand, which should be signed off by the Head of Department. Staff should not request colleagues or students to supervise their children.

The Department is committed to safeguarding and promoting the welfare and safety of children. Therefore, one-to-one contact with a child or young person should be avoided. Anyone who may need one-to-one contact must complete a Disclosure and Barring Service (DBS) check.

UCAS interviews should take place in open environments. Where this is not possible, at a minimum, interviews should take place with the door open and the child positioned by the door.

The Department’s Child Protection Officer is Emma Nichols, in her absence the SSA will take on this role.

Staff whose work may bring them into contact with young people under 18 in the course of their official duties should attend the Learning and Organisational Development course: TMS60 Child Protection Policy & Guidance.

Offering a work experience or work shadowing placement to a person under 18 requires a consent form from their parent and school/college, a visitor's form, and a risk assessment (requires adapting to the work experience scenario, which will inform whether a DBS is needed).

The participant should receive a timetable in advance of the placement and an induction on their first day including a H&S briefing. A named supervisor will need to be responsible for them at all times while they're on campus and hold emergency contact details for them.

Schools and colleges often require additional paperwork, including copies of the risk assessment and the University's public liability certificate. The Department’s Child Protection Officer can provide blank copies of the necessary forms.

Guidance document on work experience and placement can be found here:

https://www.staffnet.manchester.ac.uk/media/eps/chemistry-intranet/physics/Guide-to-Work-experience-&-Placements.docx

More information on the University’s Child Protection Policy and Guidance can be found here:

https://www.staffnet.manchester.ac.uk/compliance-and-risk/safeguarding/  

The University has a duty to ensure the safety of contractors and other visitors when on University premises. Contractors must be advised of any special hazards/situations present in the Department about which they would not ordinarily be aware.

All contractors should be given the contractors’ site induction form found onPhysics H&S Intranet page. An additional signed copy should be kept and given to the School Safety Advisor. Contractors should not start untill they have completed the form.

Similarly, contractors have a duty to look after the health and safety of University staff, students and visitors.

The I&F Technical Operations Manager and Building Manager have been appointed to liaise between contractors and the Department. Members of the Department must advise them of any problems that occur in their area so that good communications between the Department and contractors can be assured.

2.9.1.      Contractors and visitors at Jodrell Bank Observatory

The Directorate of Estates has a Code of Practice which is issued to contractors. It outlines their actions generally whilst on University property.

The Site Manager/Safety Advisor has been appointed by the Managing Director to act as a liaison between outside contractors and JBO. The Telescope Supervisor will act as deputy.

The Director of the JBCE will liaise with contractors working at the JBCE or in the gardens. The Assistant Director will act as deputy.

Under the Health and Safety at Work Act, the University and this Department have a duty to advise contractors (and visitors) of any special hazards / situations present in the department about which they would not ordinarily be aware. Close liaison between individuals responsible for particular areas and the Telescope Engineer or the Manager of the Discovery Centre as appropriate, or the relevant deputy, is thus essential.

It is the duty of members of the Department to be responsible for their outside visitors and to ensure their safe entry and exit from the Department and safe presence whilst within the Department's sphere of activities.

The Director of the JBCE will liaise with contractors working at the JBCE or in the gardens. The Assistant Director will act as deputy.

The Department shares facilities with other departments on the Manchester campus, and organisations in other parts of the country. These include, but are not exclusive to:

• National Graphene Institute (NGI)
• Photon Science Institute (PSI)
• Jodrell Bank

The Head of Department still retains Health and Safety management responsibilities for any personnel working outside the Department. However, their day-to-day management can be delegated to the personnel who oversee those sites.

The Department should ensure that relevant measures are in place for their staff and students to work safely at their site of work. These should include:

• Adequate induction, training and supervision until staff and students are fully competent.
• Suitable and sufficient risk assessments in place before work commences. Documents should be completed according to the site of work, but copies should also be provided to the Department.
• Equipment at the site of work must be procured and maintained according to legislations and HSE guidance.
• Accidents and incidents must be reported to the responsible person at the site of work. Any significant reports and recommendations must be shared with the Department.
• Monitoring of performance (e.g. inspection and audit) must be carried out by the site of work. Reports and recommendations should be shared with the Department.

Guidance on arrangements for situations where staff and students work in areas beyond those normally occupied and controlled by their line manager can be found via the following link:

http://documents.manchester.ac.uk/DocuInfo.aspx?DocID=13897  

The 2020-2021 COVID-19 pandemic caused access to the Department buildings and facilities to close for several months, before reopening following strict guidance from the government, University, and the Faculty.

For the latest advice please visit the National Health Service, Public Health England and the University coronavirus website. 

2.11.1. Working from Home

Generally working from home is at the discretion of your line manager or supervisor. Hybrid working is a form of flexible working where colleagues spend some of their working hours or days at their contractual place of work and some of their time remotely, usually at their home.   

A DSE assessment should take place for home working to ensure that you have a DSE set up which is as comfortable as possible. DSE advice can still be sought from the DSE assessor and items may be borrowed from the office or bought in to allow you to work in as comfortable an environment as possible. It is important to check in with your colleagues and to take frequent breaks. If you feel that you are struggling to cope with home working please talk to your line manager or supervisor.

Under these circumstances staff/students may begin to feel isolated and alone so managers/supervisors are requested to check in with their team on a regular basis. If managers/supervisors are concerned that a member of staff/student is suffering from mental health issues or a downturn in their wellbeing, there are resources to help – see sections on “Stress and Anxiety” and “Wellbeing”.

Please also note that any work related accidents/incidents/ill-health/near misses must still be reported to the Safety Advisor or your line manager.

Working from home RA: https://www.staffnet.manchester.ac.uk/media/eps/chemistry-intranet/physics/Working-from-home-generic-risk-assessment_v1.2.docx
Temporary working from home video: https://www.youtube.com/watch?v=Af7q5j14muc

DASS supports a variety of different Department users, whether students, staff or supporters.

DASS support plans for students are received by the Student Support Officer. The Student Support Officer should put in place the requirements of the DASS support plan, along with a specific risk assessment for the student, which should be agreed and signed off by the student. They should meet regularly to ensure their needs are being met. The Student Support Officer can seek advice from the School Safety Advisor (Department of Physics) to ensure any safety aspects are met. If the support plan requires a Personal Emergency Evacuation Plan (PEEP), the Student Support Officer should contact the School Safety Advisor (Department of Physics), who will ensure a PEEP is put in place for the student.

DASS support plans for staff are received by their line manager. The line manager should put in place the requirements of the DASS support plan, along with a specific risk assessment for the staff member, which should be agreed and signed off by the staff member. The line manager can seek advice from the School Safety Advisor (Department of Physics) to ensure any safety aspects are met. If the support plan requires a Personal Emergency Evacuation Plan (PEEP), the line manager should contact the School Safety Advisor (Department of Physics), who will ensure a PEEP is put in place for the staff member. Learning and Organisational Development run a course: TDY11 Supporting Staff with Disabilities to aid managers support staff members with disabilities.

Learning and Organisational Development also run: TMS21 Supporting Staff with Mental Health Problems to aid managers support staff with mental health problems.

Further Guidance can be found at the link below:

http://www.dass.manchester.ac.uk/ 

Specific arrangements for the JBO site can be found in section 6.

The University of Manchester, and therefore the Department, will comply with the requirements of all current fire safety legislation and standards including the Regulatory Reform (Fire Safety) Order.

The University’s Guidance on Fire Safety can be found here.

2.13.1.      Alarm

Both Schuster and Alan Turing have a single phase continuous alarm.

Upon hearing the alarm, everyone MUST evacuate the building immediately.

• Close windows and doors behind you
• Do not stop to collect personal belongings
• Do not use the lifts
• Make your way out of the building to the Fire Assembly Point
• Do not re‐enter the building until told it is safe to do so.

There are a number of Fire Marshals who will wear hi-vis vests during an evacuation, please follow any instructions given by these persons.

Fire Assembly point Schuster: Brunswick Park Avenue between Roscoe and Zochonis Building

Fire Assembly point Alan Turing: Paved area opposite George Kenyon Building.

Tests: Fire alarm testing takes place weekly in each building. If the alarm sounds outside of the designated time or if it sounds for more than 15 seconds, please evacuate.

Do not put yourself at risk in an emergency situation. 

Please familiarise yourself with the location of the emergency exits from the building. These are clearly signposted and also indicated on maps which are posted in all the lift lobbies throughout the building.

Raising the alarm: If you discover a fire and the fire alarm has not activated you can raise the alarm by pressing one of the red break alarms located throughout the building.

2.13.2.      PEEP

If you have a personal health issue which might affect your ability to leave the building promptly in an emergency situation then you should contact the School Safety Advisor (Department of Physics) so that a suitable personal emergency evacuation plan (PEEP) can be discussed and drawn up.

If you are unable to evacuate the building, each stairway landing has a designated refuge area, which will offer 30 minutes’ protection. In the refuge there will either be an intercom which can be pressed or ring security on 0161 306 9966 and let them know of your location.

Signage	Explanation
	Break glass point to activate fire alarm
	Designated fire exits or directions to the nearest fire exit
	Designated fire assembly point: Where you must go to and wait during and evacuation
	Fire Action Notice: Provide fire safety information. Unique to each building
	Refuge Point: This area offers 30 minutes protection from fire Either press the intercom and wait for instructions (if present) or ring security on 0161 306 9966 to let them know your location.

2.13.3.      Fire extinguishers

Foam and CO₂ fire extinguishers are located in all corridors. Specialist fire extinguishers must be requested from the SSA. Do not use fire extinguishers to prop open doors, they may get misplaced or broken. Only attempt to tackle a fire, if safe to do so. 

Fire extinguishers can only be used by those trained and competent to do so and must only be applied on small fires. If unsure, activate fire alarm and evacuate.

All staff and students carry responsibility for their own safety and are expected to behave in a responsible manner to minimise the risk of fire. Combustible materials must not be allowed to accumulate in offices, labs, workshops and cleanrooms. 

2.13.4.      Corridors

Corridors must be kept empty at all times.  Do not keep goods or materials on stairs or corridors as these are escape routes and their effective width must not be reduced.

Fire stop or internal fire doors are provided to contain any fire and must not be wedged open by inappropriate means. External fire doors must be kept clear and available for use.

Do not keep ignition or flammables materials in the metal cabinets stored in the corridors. 

Smoking is prohibited in any University building.

Where possible, electrical equipment must be turned off when not in use.

Very occasionally the fire alarm system will be used for other emergencies (security alert, gas leak, etc.). In such situations, the occupants should respond in exactly the same way as for a fire evacuation.

2.13.5.      Fire Curtains

The Schuster goods lift: When the fire alarm is activated, the goods lift fire curtains automatically descend on each floor and prevent the egress from the lift into the Schuster Building. If you are in the goods lift at this time, the goods lift will descend to street level and the doors can be opened from the opposite side of the lift onto the paved area outside, at the side of Schuster. Exit the lift and make your way to the assembly area.

Annexe Fire Curtain: The Annexe has a fire curtain which separates the main building from the Annexe to prevent the spread of fire. The fire curtain will descend in the event of a fire alarm. Do not attempt to walk underneath the fire curtain whilst it is descending. Make your way out via your nearest exit. 

The University’s guidance on First Aid can be found below:

http://www.healthandsafety.manchester.ac.uk/toolkits/firstaid/

In case of injury or sudden illness at work:

• Call your nearest first aider.
• For an ambulance - telephone 999 and notify Security 0161 306 9966.
• If First Aid is required outside of normal hours call Security on 0161 306 9966. All security personnel are qualified first aiders.
• An Automatic Electronic Defibrillator (AED) is kept in the foyer of both Schuster and Alan Turing buildings.

A list of the locations and telephone numbers of current First Aiders is displayed on green and white notices throughout the buildings and in every laboratory. 

Schuster: First Aid boxes and eye washes are located at reception of Schuster, and many other clearly marked locations throughout the building. Users should familiarise themselves with their nearest first aid box. 

There is a welfare room located in the main basement stairwell lobby, which contains first aid provisions, a fridge and is also a quiet room to rest whilst feeling unwell or receiving treatment.

Alan Turing: First Aid boxes and eye washes are located in the 3^rd and 4^th floor kitchens.

Jodrell Bank Observatory: See site specific information in Section 6.5.

All First aiders are trained to an accredited standard.

First Aid kit provision and stock maintenance is co-ordinated by the School Safety Advisor. If first aid supplies have been used, the Safety Advisor must be notified in order to replenish the stock.

2.14.1.      Diphoterine

Some laboratories contain Diphoterine, which is used for the treatment of chemical burns.

In case of chemical contamination treat the affected area with Diphoterine at once. Do not use water beforehand as this will make the treatment less effective. Diphoterine is most effective if treated within the first minute of the chemical contamination. 

Diphoterine is kept in clearly marked containers in all areas where there is a foreseeable risk of chemical contamination. Ensure the Diphoterine out and close to you when working with large volumes or a very hazardous chemical.

Diphoterine is not suitable for the treatment of hydrofluoric acid (HF) burns.

If Diphoterine has been used, the Safety Advisor must be notified in order to replenish the stock.

Domestic facilities are similar in both Alan Turing and Schuster buildings.

Alan Turing has a café in the foyer.

Schuster and Alan Turing have domestic facilities situated throughout the building, mainly in the form of kitchens. The water is safe to drink from any kitchen tap.

Lavatories are situated throughout the building at locations indicated on the building maps. In the Schuster building, they can be found next to the lifts on each floor. If you find these to an unacceptable standard inform House Services (notices are displayed in all toilets). 

The water in the lavatories and laboratories should not be used as drinking water.

Ventilation - Most large spaces are mechanically ventilated. If a room feels stuffy and stale, then ventilation may not be working, please report and other faults through Estates Helpdesk.

In rooms where there is no mechanical ventilation consider opening windows and doors to assist.

Good standards of housekeeping should be maintained at all times in all areas of the Department to prevent accidents and reduce the risk of fire. It is the responsibility of the person in charge of the area to ensure that standards are maintained.

Do not overload shelves or store heavy/large items at height.  Remove potential trip hazards (boxes, books etc.) from walkways. Samples and chemical reagents must not be stored in offices.  

Kitchens, offices and labs – it is up the users of these areas to clean these themselves. Please leave the area as you wish to find it. In Kitchens do not leave dirty items by or in the sink. Offices and labs please clean up after use, use the bins provided and place chairs back under tables/benches to avoid trip hazards.

All staff and students within the Department are expected to keep waste to a minimum and remove items that are no longer of use.

Schuster back door can be used to dispose of unwanted items.

Alan Turing has a waste yard in-between the George Kenyon and Roscoe building. There are also general and recycle waste bins located in all corridors in both buildings.

If you have large items that require removing, please liaise with House Services (notices in all toilets) but can also be requested at reception.  

Leads and cables must not constitute a trip hazard. Tables/desks often had cable trays or other design features which can assist with managing cables. Placing the cables around the back of desk/tables instead of the front is better practice and decreases the risk from slips and trips. 

Office self-inspections should be occurring yearly and identified actions rectified by office users. Please report faults via the Estates helpdesk or by calling 0161 275 2424. If you have issues with your furniture please contact Phys Ops.  

There is an example risk assessment on the Physics intranet on working in general workspaces and offices, including working out of hours that can be used as a starting point for your own office risk assessments.  

Schuster’s building manager is Alan Wardle and the I&F team can also assist both Schuster and Alan Turing with Infrastructure & Facilities enquiries.  

All new building users must receive a local induction to Schuster and Alan Turing Buildings, regardless of whether they have attended inductions in other Departments and Institutes. It is the responsibility of the line manager or academic supervisor to ensure this occurs.

2.17.1.      Staff Induction

All staff both new to the University and transferees, including visitors, must undertake an induction process within a reasonable timescale, typically within 1 month of taking up the post. Depending on their specific duties this will include:

a)      Central University induction for all new staff - this is given via the short mandatory eLearning course, THS1E delivered online via the link below:

https://app.manchester.ac.uk/training/profile.aspx?unitid=4721&parentId=4

A University login and password is required. 

b)      General and Laboratory Department Induction Staff and Visitors must complete a Department induction with the School Safety Advisor (Department of Physics). Inductions are run monthly and dates can be found on the Department intranet via the following link:

http://staffnet.cmsstage.manchester.ac.uk/physics-and-astronomy/health-and-safety/safety-inductions/#d.en.599926

The new member of staff or their line manager must contact the School Safety Advisor (Department of Physics) or to arrange induction. It is advised that this takes place prior to the completion of the checklist in part (b) as relevant information is given at Department induction. 

If the visitor is short term i.e. less than a month please contact the School Safety Advisor (Department of Physics) for advice.

c)      University Health and Safety Induction Checklist - This University level document forms the basis for staff health and safety induction and is to be completed by line managers with the staff member. Completed checklists should be signed off by the SSA detailed. Forms can be found via the link below:

http://documents.manchester.ac.uk/display.aspx?DocID=13619

d)      Specific Local Induction for High risk areas such as laboratories, workshops and clean rooms. The ‘Responsible Person’ for these areas must ensure that each staff member has received a specific induction for the space concerned. These should be undertaken on site and include any specific hazards, procedures and practices that the responsible person wishes to impose but also include (but not limited to) items such as:

• General laboratory rules
• Need for, use, storage and maintenance of PPE
• Fire evacuation
• Nearest escape routes/fire exit
• Location of nearest first aid kits/eye wash facilities
• Location and use of spill kits
• Any general equipment training such as local exhaust ventilation and fume cupboards or frequently used laboratory equipment
• Details of and/or introduction to named senior persons within the lab, PDRA, laboratory technician or senior postgraduate students who will be able to give advice/supervise activities in the responsible person’s absence
• The need for risk assessments and chemical risk assessments and the process to follow to obtain them.
• Reporting of accidents, incidents, ill-health and near misses specific to some areas.

e)      Jodrell Bank Observatory for staff or students who visit or work at the Observatory which includes:

• Site specific hazards at JBO
• Emergency arrangements for the building
• Recognising signage
• Waste disposal
• Site security

The Responsible Person may delegate the execution of the Specific Local Induction but not the responsibility for ensuring it is sufficiently carried out and recorded.

Office based staff should also have any relevant Health and Safety information provided by the line manager such as:

• General office rules
• Fire evacuation
• Nearest escape routes/fire exits
• Location of nearest first aid kits
• Reporting of accidents, incidents and near misses.

The University’s guidance on Induction can be found below:

http://www.healthandsafety.manchester.ac.uk/toolkits/induction/

All staff who regularly use Display Screen Equipment (DSE) typically more than 1 hour a day must also complete a DSE assessment. See section 3.1 on DSE for further details.

2.17.2.      Student Inductions

2.17.2.1.     Undergraduate Students and Postgraduate Taught Students

All undergraduate students must complete the Central University Induction for Undergraduate (UG) and Postgraduate taught (PGT) students. The central University health and safety induction modules for UG and PGT students are delivered online through Blackboard and are monitored by the administration office.

There are in five parts:

1. University Expectations
2. Your Safety
3. Practical Work (including fieldwork)
4. Placements
5. Department local arrangements.

Modules 1, 2, 3 and 5 are mandatory for all UG & PGT students.

Module 4 is optional and taken by UG & PGT students whose course includes a placement.

Completion rates are reported to the Board via the University Health, Safety and Wellbeing Committee. There is a University Key Performance Indicator (KPI) of 100% completion.

More information can be found via the following link:

http://www.healthandsafety.manchester.ac.uk/toolkits/induction/student-ind/ug-pgt/

2.17.2.2.      Postgraduate Research (PGR) Students

The central University health and safety induction modules for PGR students are delivered online through Blackboard and monitored via the administration office.

The first, PGR-IND001, is mandatory for all students and is in three parts:

1. University expectations
2. Your safety
3. Principles of risk assessment

Enrolment onto the other modules is dependent on the student’s project and on standard Department pathways.

These modules are:

• PGR-IND002 Working in labs and workshops
• PGR-IND003 Chemical risk assessment
• PGR-IND004 Biosafety
• PGR-IND005 Off-campus work (including fieldwork)

 In most cases, students will be enrolled onto courses by their Department when progression pathways are set up. Students may also enrol individually by applying through the Training Catalogue. When enrolment is confirmed, an email containing information about the course (including how to access the material) is sent to the student. The pass mark for each module is 70% overall. Departments are expected to have a 100% completion rate.

All postgraduate research students are also required to attend a general and if applicable laboratory Department induction with the School Safety Advisor (Department of Physics). In September and January these inductions are prearranged in the welcome week. However, if a student arrives at a different time of year this will need to be arranged separately with the School Safety Advisor (Department of Physics).

Card access will not be granted until attendance at the Department Induction has been confirmed.

More information can be found here.

2.17.2.3.      MPhys Final Year Project Students and Summer Students

Any final year MPhys student or summer students who will be partaking in a laboratory project must attend a health and safety induction with the School Safety Advisor (Department of Physics) before the project starts. It is the responsibility of academic supervisor to ensure the student attends. The academic supervisor is responsible for the MPhys student or summer student for the entirety of the project and must ensure that:

• They are supervised and suitably trained to ensure they work safely.
• A risk assessment is in place before the project starts, including CRA forms and signed off by the academic supervisor.
• They are provided with the correct control measures and PPE for carrying out their tasks and ensure they follow and wear these correctly.
• Lone working is strictly prohibited.
• No out-of-hours working is allowed.

 Note: MPhys students and summer students are NOT allowed to move gas cylinders. Only those who have gone on the University course are permitted to do this.  

The Department H&S intranet can be found at the following link:

http://staffnet.cmsstage.manchester.ac.uk/physics-and-astronomy/health-and-safety/

The Department’s H&S intranet contains the Department’s policy, induction information, various forms, example risk assessments and CRA forms, recommended training, safe systems of work, emergency procedures, posters, videos and other useful H&S information.

Lecture theatres are not managed by the Department. These come under the supervision of the Central Timetabling Unit (CTU) who can be contacted on 0161 275 7305. Any defects should be reported directly to Estates helpdesk on 0161 275 4242.

All theatres must be vacated ten minutes to the hour to enable students to arrive at their next venue and to allow the next lecturer to prepare for the next scheduled class.

If you decide to cancel your CTU room booking, then you must confirm this with the CTU.

Please Note: Lecture theatres and class-room doors must not be locked during classes/seminars unless the lecturer/supervisor first instructs the class in how to use the door locks and demonstrates the Building Evacuation Procedure. Lecture Theatre Evacuation Plans are sited within the room and these must be conveyed to the occupants by the lecturer on their first use of the room.

If a suspicious letter or small package is received:

• Handle it with care and place it in a locked unoccupied room or locked drawer.
• Do not attempt to open, and do not immerse in water.
• Keep people away.
• Notify Security on 0161 306 9966 on campus or the Site Safety Advisor at JBO.

The buildings occupied by the Department are owned and rented from Estates. Therefore, any change to infrastructure is prohibited without authorisation from Estates, this includes nailing a picture to a wall as the wall may contain asbestos (see Asbestos in Buildings section).

The Directorate of Estates and Facilities manages University estate and provides services in building maintenance, ground maintenance, campus security, cleaning, waste disposal, car and cycle parking.

All building users have the responsibility to ensure the building and surrounding areas are in good condition and free from defects.

Any building-related issues should be reported to either the Building Manager or I&F Technical Operations Manager.

Defects can be reported to the helpdesk directly on 0161 275 2424 or online at the following link:

http://estatesandfacilities.ds.man.ac.uk/BusinessUnits/Helpdesk/NewRequest.asp

The Building Manager or I&F Technical Operations Manager should be informed of the self-reported defect.

All work that may require new building services or affect existing building services (e.g. electrical supply, exhaust ventilation etc.) must be notified to the I&F Technical Operations Manager in the first instance.

2.22.1.      Passenger Lifts

The passenger lifts in Schuster are for the transport of people and non-hazardous materials. Any defects should be reported to the I&F Technical Operations Manager or the Building Manager.

Empty gas cylinders, chemical bottles and cryogenic vessels are NOT allowed to be transported via the passenger lift.

Alan Turing passenger lift can be used to transport hazardous material to the 4^th floor but only under the following circumstances:

• The passenger lift is locked out, ensuring no one can enter the lift at a different floor when hazardous materials are being transported.
• All hazardous materials are transported to the 4^th floor unaccompanied.

• A barrier with a warning sign is placed within the lift to stop anyone from entering.

Note: Please do not use the passenger lift to transport hazardous material during the weekly fire alarm test in Alan Turing on Monday at 8:00 am. The lift controls are overridden in the event of a fire alarm and the lift will descend to street level. However, on deactivation of the fire alarm anyone can then enter the passenger lift. Therefore, the barrier and signage are important to ensure no one enters the lift at this time.

2.22.2.      Goods Lift

The goods lift in Schuster should be used to transport all hazardous materials such as gas cylinders, chemicals, cryogenic liquids, dry ice, radiation sources etc. These must be transported UNACCOMPANIED.

The goods lift must be locked out during this time to prevent entry by any other user. A key for locking out the lift is available in Stores. A signage stand or barrier must be placed inside the lift to warn others not to enter the lift during transit of hazardous materials.

If the goods lift is out-of-order, please contact the School Safety Advisor (Department of Physics), I&F Technical Operations Manager, Building Manager or Stores Manger who will arrange to transport the hazardous material via the passenger lifts. There is a Standard Operating Procedure in place.

Building users are not permitted to start using the passenger lift for transport of hazardous materials when the goods lift is broken.

Note: Please do not use the goods lift to transport hazardous material during the weekly fire alarm test in Schuster on Wednesday at 9:15 am. The lift controls are overridden in the event of a fire alarm and the lift will descend to street level. However, on deactivation of the fire alarm any can then enter the goods lift. Therefore, the signage stand or barrier is important to ensure no one enters the lift at this time.

Specific arrangements for the JBO site can be found in section 6

Lone working should be avoided whenever possible.

The University’s definition of lone working is:

• Working without close contact with others or without direct supervision
• Working beyond earshot of another, unable to summon assistance
• Can be during the normal working day or out-of-hours.

General office activities by lone workers, such as paper work and computing and low risk activities are permitted within the School, provided the lone workers’ presence is known by a colleague and approved by supervisor/ line manager.

Laboratories / workshops must have considered lone working as part of the risk assessments, detailing the recommended lone working procedures and listing those activities that are and are not permitted by lone workers. Lone working can occur within working hours also, so this needs to be considered for all scenarios.

The risk assessment must clearly specify control measures to ensure the lone worker’s safety. This may include notifying colleagues of the location of work, duration of work, and designated buddy system. A buddy system can be accompanied or remote, depending on the activity, and should be specified on risk assessments.

Thorough consideration should be given to activities involving:

• Hazardous substances
• Hazardous machinery
• Biological materials
• Compressed gases
• Oxygen depletion areas
• High voltage
• Procedures with a risk of fire or explosion
• Lifting equipment
• Working at height e.g. ladders
• Confined spaces
• Clean rooms, where access to help may be restricted.

Any lone working out of normal working hours is strictly limited within laboratories, clean rooms and workshops to low risk activities. See out of hours and weekend working guidance. 

Disciplinary sanctions may be taken against persons breaking this rule.

Training on lone working can be found via the following online course, TLCO230 Lone Working Out of the Workplace.

JBO has specific arrangements in relation to lone working at the Observatory and Outstations which can be found in Section 6.6.

The University’s guidance on Lone Working can be found below:

http://www.healthandsafety.manchester.ac.uk/toolkits/lone_working/  

This group refers to anyone who is pregnant, has given birth within the last 6 months or is currently breast-feeding.

“Given birth” is legally defined as having delivered a living child or, following 24 weeks of pregnancy, delivered a stillborn child.

Only once informed in writing that a person is pregnant the Department have a duty of care to assess the risks to the pregnant mother.

Once informed, Academic Supervisor or Line Managers have the responsibility to ensure that a formal Maternity Risk Assessment is carried out by the School Safety Advisor (Department of Physics).

A Maternity Risk Assessment should consider the mother’s general comfort and wellbeing, plus any additional risks presented to the child from the activities undertaken. It should be reviewed throughout the pregnancy and following the return to work.

If the Maternity Risk Assessment identifies the need to change working conditions, but it is not possible to do so, then alternative work or paid leave should be considered.

Occupational Health can provide further advice and support to new or expectant mothers.

The University’s guidance on “New and Expectant Mothers at Work” can be found below:

https://documents.manchester.ac.uk/DocuInfo.aspx?DocID=55052

The University recognises the importance of health, safety and wellbeing of all staff and students. Occupational Health provides confidential support, advice and training on work-related health issues. These may be issues arising from work activities, or health conditions which may be exacerbated by work activities.

Location of Occupational Health:

4th floor, Crawford House, Booth Street East, Manchester, M13 9QS

The following activities require fitness assessment or health surveillance:

• Use of CMRs (carcinogens, mutagens and reproductive toxins)
• Use of skin or respiratory sensitisers
• Use of biological materials
• Use of nanomaterials
• Use of equipment involving lasers, ionising radiation, noise, vibrations, dust

Staff can self-refer to Occupational Health. Academic supervisors and Line Managers have a duty to refer their staff or students to Occupational Health if they have any concerns.

OccupationalHealth@manchester.ac.uk

Anyone with a health issue that may affect or be exacerbated by their work should register with the University Disability Advisory and Support Service (DASS).

http://www.dso.manchester.ac.uk/

The Operations team/your research group administrator (contactable at phys-ops@manchester.ac.uk) can book Departmental rooms for you.

Organisers will need to complete a Risk assessment form for the event. See Physics H&S Intranet page of an example open day form.

http://staffnet.cmsstage.manchester.ac.uk/physics-and-astronomy/health-and-safety/risk-assessment-library/

A copy of the completed risk assessment should be kept with the School Safety Advisor (Department of Physics).

The University and Department take acts of non-compliance seriously and support all personnel to challenge poor practices, raise the issue of non-compliance and report it to a responsible member of staff, in order to maintain good standards.

Non-compliance includes the misuse or lack of personal protective equipment (PPE). Reporting can be made to an Academic Supervisor, Line Manager, School Safety Advisor (Department of Physics) or Head of Department.

Please note in rare cases, step 1 and 2 may be omitted and step 3 is actioned immediately.

Step 1 – Informal warning

The individual is verbally informed of the non-compliance by a member of staff, Academic Supervisor or Safety Advisor. They are reminded of the correct procedure and the consequences of further bad practice.

The Academic Supervisor is notified so they can provide further guidance.

School Safety Advisor (Department of Physics) is notified to record the incident and to provide further guidance.

Step 2 – Formal warning

(Repeated non-compliance)

This will result in a meeting with the School Safety Advisor (Department of Physics) and Academic Supervisor. The individual will be suspended from laboratory access until they have refreshed their H&S training and have demonstrated safe working practices. Out-of-hours access will also be suspended. Length of suspension will be determined at the formal meeting.

Step 3 – Formal non-compliance notice

(Repeated non-compliance following Step 2, or a single serious breach of Health and Safety)

The individual will be issued with a formal non-compliance notice by the Head of Department. A meeting with the Head of Department, School Safety Advisor (Department of Physics) and Academic Supervisor will take place.

The individual will be suspended from laboratory access, until they have refreshed their H&S training and have demonstrated safe working practices. Out-of-hours access will also be suspended. Length of suspension will be determined at the formal meeting.

Risk assessment is a key requirement of the Management of Health & Safety at Work Regulations (1999) in order to ensure safe working practices and high health and safety standards. Risk assessment is the process through which the decision of how to control the risk from any given hazard is made, and a conclusion reached about the balance between weighing the risk of injury / damage against the cost or sacrifice needed to control or reduce that risk.

A suitable and sufficient risk assessment must include the following:

• Hazard identification
• Persons at risk
• Control measures (reasonable and practicable)
• Risk level
• Written record of the risk assessment
• Regular review of the risk assessment

Hazard = Anything with the potential to cause harm.

Risk = Likelihood and severity of the consequence resulting from that harm.

All activities must be risk assessed before work begins.  Printed copies of the assessment must be stored in the safety file in that area. The risk assessment must be signed by all those involved to ensure that they have read and understand the risks and will abide by them. All risk assessments and safety documents must be authorised and signed off by the Academic Supervisor or Line Manager. It is not the duty of the Safety Advisor to authorise the work. However, the Safety Advisor is available for advice.

Guidance should be obtained from the Academic Supervisor and Line Manager in the first instance. School Safety Advisors and Specialist Safety Advisors can also advise. Learning and Organisational Development (L&OD) offers TLCO300 Principles of Risk Assessment (e-Learning) course.

It is the responsibility of the Academic Supervisor and Line Manager to ensure:

• All risk assessments are valid, suitable and sufficient
• All personnel know and understand how to work safely in the workplace
• All personnel comply with details specified on the risk assessment
• The risk assessment is reviewed before any changes to procedure take place
• All risk assessments are reviewed on an annual basis (as a minimum), or sooner if any significant changes occur (e.g. relocation).

Vulnerable persons must be given additional considerations when risk assessing a procedure. These may include:

• New and expectant mother
• Anyone with a physical disability
• Anyone with health issues that may affect their work
• Anyone with health issues that may be exacerbated by their work
• Anyone under the age of 18

The University’s guidance on Risk Assessment can be found below:

http://www.healthandsafety.manchester.ac.uk/toolkits/ra/

Example risk assessments can be found on the Department intranet:

http://staffnet.cmsstage.manchester.ac.uk/physics-and-astronomy/health-and-safety/risk-assessment-library/

JBO specific Risk Assessments can be found through the JBO intranet Health and Safety page.

For all high risk activities, a safe system of work (SSOW) or safe operating procedures (SOP) must accompany the risk assessment.  

Any Health and Safety concerns should initially be raised with your line manager/supervisor. Please contact the School Safety Advisor (Department of Physics) if any concerns remain unresolved or outstanding. If necessary, these concerns can be raised at the Health, Safety and Wellbeing Committee on your behalf by the appropriate representative or with Central Safety Services.

Smoking and vaping is not permitted in any part of the Department and must be at least 5m away from building entrances.

Recent events in the UK and around the world remind us all of the terrorist threat we face. Police and security agencies are working tirelessly to protect the public but it is also important that as a Department we remain vigilant and aware of how to protect ourselves if the need arises.

If you are caught up in an incident the 'run, hide and tell' - guidance can be applied: -

RUN – run to a place of safety. This is a far better option than to surrender or negotiate. If there is nowhere to go then……

HIDE – it’s better to hide than to confront. Remember to turn your phone to silent and turn off vibrate. Barricade yourself in if you can. Then finally and only when it is safe to do so……

TELL – tell the police by calling 999.

At JBO there are Emergency grab bags at various locations around the main control building; these are shown on the site maps around the Observatory.

These contain survival items including emergency rations, a bivvi bag, thermal blankets, a torch, first aid kit, wind-up radio and light sticks. They are for serious emergencies only.

Managers and supervisors shall ensure that all staff and students are trained and competent to implement the relevant working practices and procedures in a safe manner.

All training will be supported by the provision of appropriate information, instruction and close supervision until the PI or manager is confident that the individual is able to consistently use appropriate techniques to work safely.

All staff and students will be adequately trained to carry out the tasks expected of them, both technically and in regards to health and safety. Managers and supervisors will identify training needs via Risk Assessment, Induction and Personnel Development Review processes.

Staff and students all have a duty to ensure they are adequately trained for the tasks they carry out. Where necessary, all staff and students shall attend training and/or instruction programmes provided to allow them to carry out their work activities safely.

Learning and Organisational Development offer many Health and Safety related courses; their catalogue is available online via:

http://www.staffnet.manchester.ac.uk/staff-learning-and-development/academicandresearch/practical-skills-and-knowledge/health-and-safety/

The Department H&S Intranet recommends the following training courses:

http://staffnet.cmsstage.manchester.ac.uk/physics-and-astronomy/health-and-safety/training/

Other training may be offered in-house. Equipment training is usually available locally by suitably trained staff within the laboratories and workshops; the ‘responsible person’ for this area should be contacted in the first instance with any additional requirements. All training provided will be recorded by the trainer and available for inspection, audit or review as necessary. Training certificates should be kept within the areas safety files.

Wherever possible, training will be provided either in‐house or by the University Learning and Organisational Development (L&OD). If this is not possible, we will seek to make regular arrangements for specific training needs with an external company. At JBO, this is done through the Site Safety Advisor. The Site Safety Advisor will keep a record of all mandatory H&S training undertaken and this can be supplied to the employee on request.

Refresher training should take place at regular intervals, typically every 3-5 years depending on the training, to ensure bad practices are not occurring and any amendments to legislation are implemented.

See specific workplace hazards arrangement sections for recommended training courses links.

2.32.1.           Competency Records

Competence can only be assured when a person has been assessed in their ability to carry out their work safely, usually by observation or testing and is separate to training. Examples include working with cryogenic liquids, compressed gases, machinery (this list is not exhausted and may contain other activities in your area). The responsible person of the area should decide which activities require competency records in order for the users to work safely and unsupervised.

A record of the practical assessment is available on the Department intranet under the forms section.

https://www.staffnet.manchester.ac.uk/media/eps/chemistry-intranet/physics/P&A-Competency-Recording-Sheet.docx

These forms should be completed and placed in the safety files, when the trainer is confident the trainee can perform the task competently and safely without supervision and the trainee feels competent to perform this task safely and independently.

2.33.1   Travel

It may be necessary for you to travel in the United Kingdom and outside the UK in order to fulfil or enhance your work or research obligations. 

All travellers intending to travel in the UK and overseas on University business must discuss their plans and associated activities with their line manager (or, in the case of students, their academic supervisor) and request prior approval (pre-travel authorisation) before making any related travel arrangements or commitments.

Pre-travel authorisation (PTA) will include:

• Purpose of trip pre-approved by line manager
• Finance pre-approved by budget holder / line manager
• Risk assessment checked by line manager

To ensure we comply with our duty of care, all travel arrangements that can be pre-booked in advance must be arranged through the University appointed travel agent, Key Travel.  Airbnb are not advised by the University, as health and safety standards of the accommodation are not checked and not covered by University insurance.

All travel must have an appropriate risk assessment (RA).* If your activities will be adding additional risk to the travel arrangements then these need to be covered in the travel RA also or include in a separate RA.

Examples risk assessment can be found on Physics H&S intranet pages and via the following link:

https://www.staffnet.manchester.ac.uk/physics-and-astronomy/health-and-safety/risk-assessment-library/

Before you travel overseas, visit:

AIG Travel Assistance or download the mobile app “AIG Travel Assistance App” and download a country report. You can register for the site using your University email address and our policy number: 0010015245

The Foreign Commonwealth Office (FCO) website and read their country-specific travel advice.

For UK travel: use the UK travel RA template print out the following RA, read and sign and ensure your PI/line manager signs also. Amend if necessary.

2.33.2     Export Control

Please view the University page on Export control which will be updated with the latest info

2.33.3  Travel to high risk countries

Areas may need to be vacated as a result of relocation, refurbishment or closure. Consideration must be given to all relevant health and safety issues throughout the process to reduce the risk of injury, or damage.

Those vacating an area must ensure the space is left as free from hazard and risk, as far as is reasonably practicable, for either reoccupation or hand over to building contractors. Therefore, ensure sufficient time is available to plan and carry out any identified action

Those occupying an area expect, so far as is reasonably practicable, that it is free from risks created by the previous occupants. Those occupying a new area will also need to manage their move appropriately giving due consideration to the new environment and any local arrangements and ensure the room is appropriate for the risks they will be introducing.

Vacating premises checklist can be found on the Department H&S intranet forms page and via the following link:

http://documents.manchester.ac.uk/display.aspx?DocID=22284

For more guidance see Safety Services vacating premises and occupying premises, University Arrangements Chapter 23 and Estates and Facilities Space Allocation and Relinquishment Procedure.

ALL staff leaving the University must complete the mandatory Staff Exit Checklist to ensure all necessary steps are taken BEFORE they leave.

On a number of occasions, it is apparent that the correct University exit procedures are not occurring in P&A, this is leading to legacy items and chemicals being found in offices, labs and corridors. 

All Staff 

Completing a Staff Exit Checklist is mandatory for all staff leaving the University, to ensure all necessary steps are taken before they leave. It should be completed in collaboration between the leaver and their line manager. 

http://documents.manchester.ac.uk/DocuInfo.aspx?DocID=17573   

Research labs and research offices 

Is it the responsibility of the personnel leaving the University, including PhD students, to ensure that they clear out their own personal belongings.  

It is the responsibility of the line manager or supervisor to ensure this occurs and also ensure: 

• All redundant materials and equipment are disposed of correctly and decontaminated when necessary before disposal or relocation. 
• The appropriate University Services and Regulatory bodies are informed 
• Records are retained or transferred appropriately 

Any items, equipment and hazardous materials to be kept are handed over to a responsible person and stored appropriately.  

Staff and students are advised to report all incidents of violence, including threats, abusive language etc. to the Head of Department, their supervisors or the School Safety Advisor (Department of Physics). The Department will take steps to investigate such incidents and implement remedial measures where required.

Violent incidents, however minor, should be recorded on the University’s Accident forms. All cases of physical assault need to be reported to the police without delay.

All staff and students within the Department are expected to keep waste to a minimum  and remove items that are no longer of use in order to meet the University’s sustainability goals and reduce the risk of fire. Receptacles for general waste and items to recycle are located throughout Schuster and Alan Turing and all building users are expected to recycle as much as possible.

Schuster back door can be used to dispose of unwanted items.

Alan Turing has a waste yard in-between George Kenyon and Roscoe building. There are also general and recycle waste bins located in all corridors in both buildings.

If you have large items that require removing, please liaise with House Services (notices in all toilets) or this can also be requested at reception.  

The A-Z of waste types is a useful guide to general waste disposal.

Schuster’s approved routes of non-hazardous waste disposal are:

• Glass (not broken) – glass bin near back side door.
• Batteries – battery bin in loading bay and on various floors.
• Confidential material – shredded on various floors.
• Cardboard – flattened and put in steel cages by back side door.
• Compactible/General waste – hoppers by back side door.
• Electrical appliances – cage by bin area near back side door.
• IT equipment – contact IT services.

Alan Turing’s waste yard is located in-between George Kenyon and Roscoe building. Alan Turing’s approved routes of non-hazardous waste disposal are:

• Glass (not broken) – glass bin in waste yard (or green glass wheelie bin for events).
• Batteries – battery bins/buckets located on most floors. Collected from Campus cleansing in waste yard.
• Confidential material – shredded on various floors.
• Cardboard – flattened and put in steel cages in waste yard.
• Compactible/General waste – skips in waste yard.
• Electrical appliances – collected from waste yard on contact with Campus cleansing.
• IT equipment – contact IT services.

Jodrell Bank Observatory’s waste disposal streams do vary from campus. If you are unsure about how to dispose of something, please contact the Site Safety Advisor.

A series of short recycling videos showing how various waste streams are recycled can be found here.

This includes work placements in the UK, and study in Europe and study further abroad.

UK placements must meet with the School Safety Advisor (Department of Physics) for a health and safety briefing before commencing their work placement. Once at their work placement they must submit a risk assessment to the School Safety Advisor (Department of Physics) by a date agreed by their academic supervisor to ensure that any health and safety concerns can be addressed promptly.

In addition to the requirements of the International Programmes Office (IPO) for Study in Europe and Study Further Abroad, the Department requires all undergraduate students studying in Europe or further abroad to attend a health and safety briefing session with the School Safety Advisor (Department of Physics) before departing. Once abroad they must complete health and safety questionnaire and send back to the School Safety Advisor (Department of Physics) by a date agreed by their academic supervisor so that any health and safety concerns can be addressed promptly.

Academic supervisors should make regular contact with the students to ensure their wellbeing whilst working or studying away from the University.

Offering a work experience or work shadowing placement to a person under 18 requires a consent form from their parent and school/college, a Work Experience Permission form, and a risk assessment (which will inform whether a DBS is needed). These will need to be completed and signed off a minimum of 2 weeks before the start date of the placement. Supervisors will also need to read and follow the work experience section in the University’s Child Protection Policy (pg 17/18).

Guidance document on work experience and placement can be found here:

https://www.staffnet.manchester.ac.uk/media/eps/chemistry-intranet/physics/Guide-to-Work-experience-&-Placements.docx

Further guidance on study abroad programmes can be found below: http://www.manchester.ac.uk/study/international/study-abroad-programmes/