• Enhanced functionality with out-of-the-box features such as:
  • The ability to set up more attractive, user-friendly pages.
  • Easier navigation.
  • Better search with fewer clicks.
  • A simple analytics function allowing you to see how users engage with your site.
  • Improved ability to tag meta data against your documents such as ‘owner’, ‘subject’ and ‘delete/review by dates’.
  • Interface with the Microsoft Power Platform applications including Power Automate and Power BI.
• Cost savings for the University by removing SharePoint 2010.
• Removal of risks associated with key business functions working on unsupported, out-of-date platforms that are not fully backed up. (Currently about 200 sites and 4.5M applicant/student documents are located on SharePoint 2010).
• Improved regulatory compliance with all relevant legislation relating to Data Protection and GDPR. (SharePoint Online also makes it easy for colleagues to manage retention by tagging documents and adding ‘Review By’ dates).
• Information and advice provided for site owners and managers to support the move to SharePoint Online.
• Improved guidance on how to set up and manage your site effectively and securely (See M365 Help and Support).

More information is available on the SharePoint Migration Project SharePoint site.

• We are working with site owners and managers before each move to provide information and advice about moving content.
• We will create new sites in SharePoint Online for each of the four complex sites, with minor changes to keep them up to date. 
• These will be checked and tested over 2024-2025  and rolled out one at a time.
• Communications will be carried out with all stakeholders to ensure they are aware of the changes and when the new sites go live. 
• Each new SharePoint Online site will have a new web address (URL, Uniform Resource Locator). A redirection is being set up for each site to ensure minimal disruption for users. 
• The work is supported by our strategic delivery partner, CDW.

Moves to SharePoint Online are scheduled for the early hours of the morning. These are completed before the start of usual local business hours which mean there should be no disruption for site users.