Making an offer
Once your candidate has accepted the offer:
- Hiring manager completes and submits the starter form in Jobtrain
- Recruitment team issue an offer letter to external candidates, for internal candidates the starter form is approved and is sent to employment services to complete a transfer letter
- Contract is issued by Employment Services via email to the candidate
- Candidate completes all relevant new starter documents and emails the completed documents to Employment Services
Pre-employment checks
References
Line manager should seek references using the reference request form, and return completed to People & OD Operations.
- For Professional Services colleagues: Two references from either current employer, previous employer, or college / university
- For academic colleagues: Three references from either current employer, research supervisor, or another academic
References should ideally be checked before issuing an offer letter. If this is not possible the offer letter should state that it is subject to satisfactory references.
You must not enquire about the candidate’s disability, health or sickness absence – unless it is for equality monitoring, to initiate a positive action scheme, or to identify support requirements.
Qualifications
Candidates must provide evidence of any mandatory qualifications required for the post.
'Right to work' check
Everyone contracted to work with the University must complete a ‘right to work’ check. In most cases these are carried out by People & OD Operations.
Retracting an offer
If the candidate does not satisfactorily complete all the pre-employment checks, it may become necessary to retract the offer. For example if they have unsatisfactory references, do not have permission to work in the UK, fail a DBS check, or bring the University into disrepute before their start date.
Retracting an offer should be a last resort and you must consult with your People and OD Partner first.