Yes you should continue to hold the consultation meeting/suntil you receive written confirmation of their intention to leave their role.   

There is no action for you to take. Employment Services will automatically add a member of staff to the redeployment register four months before their contract is due to end. Thisis referenced in the employee’s five monthconsultation letter.     

No, the period of extended noticeis paid from a separate School account code and will not be paid from external research funding.

Staff who have been employed on a contract fortwo years or more will be entitled to a Statutory Redundancy Payment should their contract come to an end. At least three months before the employee’s end of contract, Employment Services will send the employee written confirmation of their redundancy payment entitlement.

Yes you should still hold a consultation meeting with your member of staff as you will need to keep them informed them of this potential funding extension and subsequent potential contract extension.  

Where an employee has continuous employment of four years or more as at contract end date, they will stay employed as a redeployee and their notice period will be extended for up to a further three months. During this time they would continue to work with their line manager and department to keep looking for alternative sources of funding/employment. 

As the funding stream or project may have ended at this point, the employee may be reassigned to different suitable short-term work for this period. The affected employee may also use this period, where appropriate, to focus on finding another role within the University and/or externally. 

Where appropriate, an employee can also request reassignment to particular short-term term work in the interests of their career development. Where possible, efforts will be made to help make this happen. 

If no opportunities are available, employess can be put on garden leave. The employee will continue to be paid at their current rate for the duration of the extended notice period.

At the end of the extended notice period, if all other options are exhausted, their employment would terminate, and they would receive their redundancy payment. 

A finite-funded permanent contract typically refers to a type of employment agreement that is considered permanent but is contingent upon specific funding or budgetary constraints. This means that while the employee is hired on a permanent basis, their position is only guaranteed if the funding is available.  

Finite (or Limited) Funding

The term "finite-funded" refers to the fact that the funding or budget that supports the employee's role is limited or finite. This could mean that the role is funded through a specific grant, project, or budget line with a set end date or available funding for a specific period.

Even though the contract is permanent in nature, the job's sustainability depends on the availability of this funding. If the funding expires, is reduced, or is no longer available, the position may be at risk, and the employer might have to end the contract.

It’s important for managers to regularly check and review their staff lists in Power BI to ensure team members are correctly recorded in terms of their pay and employment status at the University. Regularly reviewing this data helps to identify any discrepancies early, ensuring compliance with employment policies and accurate payroll processing.

Why it matters:

• Accurate Payroll: Ensures staff are paid correctly and on time.
• Compliance: Confirms that employment statuses align with University policies.
• Team Oversight: Provides clear insights into team structures and contract types.

How to check:

1. Log in to Power BI and review your staff data.
2. Check the employment status and position details for your team members:
   • For team members on an FFPC contract, their employment status will be shown as either PERM UF or PERM EF, and their position status will be listed as OPEN.

If you don’t currently have access to Power BI, follow the guidance here to request access and begin reviewing your data effectively.