TA jobs are rarely advertised on the University's main job page (www.jobs.manchester.ac.uk) but you may wish to sign up for an alert.  

For information on applying for TA roles in the Faculty of Humanities see their webpage: https://www.staffnet.manchester.ac.uk/humanities/teaching-support/ta-hub/application-process/

For those wishing to work for the Faculty of Science and Engineering, please contact: FSE-GTA-Admin@manchester.ac.uk

Guidance can be found here

Right to work checks

This will vary according to the module.  You should discuss fully with the person who is offering you the hours how many they expect you to work and when, and key dates such as marking deadlines, to make sure that you are happy you can deliver these around your studies and any visa restrictions you may have.  Ask whether attendance is required at any residential or similar sessions.  Keep an open dialogue and don't be afraid to raise concerns.

Note that if you are enrolled as a PGR student at the University, your Faculty may have a policy on the maximum hours they will assign you for teaching-related duties, in order to protect your study time.  The TA Administrators for your School will be able to advise you on this.

Your contract will guarantee a number of hours to be paid each week over a term; this is the minimum amount of work you are being offered and are agreeing to, although you and your manager may agree between you that more will be worked some weeks and less another (provided this does not conflict with visa restrictions).  Payment will still be paid monthly, in arrears, based on the weekly agreed hours. 

If you are offered and accept any additional hours above those in your contract, they will be paid after they have been approved within the School and communicated to People Services, in the next available payroll. 

Most student visas allow the holder to work, but with a limit on how many hours can be worked each week.   If you are restricted from working this will be detailed on your eVisa or Biometric Residence Permit (BRP) (BRP will be redundant from 31 December 2024) card that you were given by the UK Home Office. See our Visa pages for more information on what these restrictions mean and when you can work.  It is your personal responsibility to make sure you do not work outside of the restrictions, or your visa may be revoked.

If you are employed under a Tier 2 or Skilled Worker visa, you are not eligible to work as a Graduate Teaching Assistant, as the salary and skill level do not meet Home Office criteria associated with your visa.

There may be opportunities for some or all of your work to be delivered remotely, but this will depend on the requirements of the course you are supporting.  Speak to the person offering you work to find out more.

Please note that if you are allowed to work remotely, you must not do so outside the UK.

The paid leave entitlement amounts to 33 days holiday plus eight bank holidays prorata per year, the leave year being the period from 1 October to 30 September.  Leave is accrued at the rate of one hour for every 5.35 hours worked. All leave will be taken at the end of the semester in which it is accrued.

Any additional hours worked on top of your planned and agreed hours in your contracts, will also accrue leave; these must be reported to HR on a monthly teaching assistant adjustment hours timesheet by your Teaching Assistant Administrator.

Pro rata allowances for special leave will apply based on a full-time allowance of one week a year.  For these purposes a full-time working week will be regarded as 35 hours.  You may sometimes be required in exceptional circumstances to work on the statutory Bank Holidays (other than those at Christmas, New Year and Easter), in which case you will be given reasonable notice and time off in lieu.

Under the University’s local agreement with the University and College Union (UCU) on the terms and conditions governing the employment of Teaching Assistants (TAs), the sick pay provisions are as follows: 

1. If you are absent from work due to sickness or injury you will be eligible to receive sick pay in accordance with the terms and conditions handbook (StaffNet).

2. In the event of short-term absence due to illness you should attempt to arrange a for a suitably qualified colleague to undertake your teaching on an exchange or swap basis subject to obtaining verbal approval of your discipline head in order that contractual hours of work can still be fulfilled, and, in these circumstances, the absence will not be treated as a period of sickness absence.

3. The payment of sick pay is subject to your compliance with the University's procedures for the notification and verification of sickness absence, which are set out in the Sickness Policy and failure to comply with these procedures may also disqualify you from receiving SSP. Any payment made to you under this provision will include any statutory sick pay (SSP) due from the University. The University sick pay will be reduced by the amount of any social security benefits or damages from a third party recoverable by you (whether or not recovered) in respect of your illness or injury.

In the first instance you should speak with the teaching staff you are working for and who is giving you the work.  You can also raise concerns with the TA Administrators for your School.

If you have concerns about a colleague or staff member, that you don't feel able to address with the individual directly, you can speak with the HR Partner for your School, or alternately if you want to report behaviour you have witnessed anonymously, you can use the Report and Support tool to do so.

TAs are paid on the penultimate working day of the month.  You can view the full list of paydates here.  TAs are paid via the 'end-month' payroll.

Your agreed hours in your appointment email will be split equally between the payrolls that fall in the time period you are engaged; i.e. Semester 1, Semester 2, or specific start and end dates in the email.  Any additional hours will be paid in the next available payroll after the School submits these to People Services, subject to the relevant payroll deadlines.  Please see this explainer for full details.

You can view your payslip online via the MyView portal.  It will appear a day or two before payday, which for TAs is the penultimate working day of the month.  You can view the full list of paydates here.  TAs are paid via the 'end-month' payroll.

Please see the document 'Understanding your Payslip' for an explanation.

USS is the Universities Superannuation Scheme, the pensions scheme for which Teaching Assistants are eligible.

Staff at the University are automatically enrolled in a relevant pension scheme when they join the University, and periodically re-enrolled if they have opted out of the scheme, in line with government rules.  Please see the Pensions FAQs for more information.

The University is required to deduct tax monthly from all employees.  The amount deducted is based on the employee's tax code, which is provided by HMRC, the UK Government's Revenues and Customs Department.  The tax code tells us what each individual's tax-free personal allowance is for the year.  However this amount is divided into monthly instalments, and any earnings above that monthly amount in a given month will be taxed.  This is a HMRC requirement and not the employer's decision.  At the end of the year, if your earnings have not exceeded your total annual personal allowance, or you have paid too much tax, you are able to be refunded by HMRC.   
Any tax overcharged during the tax year will be refunded through your payslip (with the exception March each year), as long as your tax code allows this. 

For a guide on your current tax situation, you should set up your Government Gateway page and this will provide up to date information.

You can view your tax code on your online payslip via MyView.  Your tax code appears in the third row of the header.  Your code is provided to us by HMRC; if it ever changes on your payslip, this is due to HMRC providing us with a new code for you.  We cannot change it.

If you think that your tax code is not correct, you need to discuss this directly with HMRC, as they will not discuss your case with payroll.  When you contact HMRC, you will need your payroll reference (your employee ID) which is on the top row of your payslip, and the University's tax office reference, 080/AZ59379. This number can be found on your payslip also.

For a guide on your current tax situation, you should set up your Government Gateway page and this will provide up to date information.

If you are paid late and receive two instalments of pay in one go which appears to take you over the National Insurance (NI) threshold, please bear in mind we now operate a facility which will average your pay over the months your pay refers to so this should have calculated correctly. The current tax threshold is £12,570 pa so if you earn over £1k in a normal month, it is likely you were due to pay NI and tax.

National Insurance is calculated on a monthly basis by the University and threshold rates can be found on the HMRC website. We pay Category A.

Unfortunately, National Insurance (NI) deductions cannot be refunded by us.  We are required to calculate them based on how much was paid, when payment was made (rather than when the work was undertaken).  It is crucial therefore that your School approves and informs HR in a timely way, taking account of payroll deadlines, of any additional payments to be made within a given month.  If arrears are allowed to build you will be liable to pay more NI. 

If you believe you have genuinely overpaid NI, for a reason other than the above, you should contact HMRC to see if they will give you a refund. 

The University as an employer is required to deduct tax and NI from all staff unless their tax code tells us otherwise.  If you are leaving the UK permanently you should inform HMRC who will work out if you are entitled to a refund of tax.

New GTAs

Before you can obtain IT Access, you must have:

• Replied directly to the P&OD email you received giving you contract details
• Returned all your New Starter forms to people.teachingassistants@manchester.ac.uk

You will then receive confirmation from the GTA email address. Once you have received confirmation it has been set up:

In order to self-register (or reset the password) for their IT account they just need to follow the link below. They will be asked to confirm their surname, date of birth and ID number:

https://iam.manchester.ac.uk/initial_login/identity                                                     

This will then take them to their username, initial password and email address.   If there are any problems, the IT helpdesk telephone number is: 0161 306 5544

Please allow at least 24 hours before attempting to gain access.  If they require a staff ID card, they should visit People & OD Operations with photographic evidence as ID at least 24 hours after receipt of this e-mail, or on their first day.

*Please be aware that access or a card will not be available before the start date requested 

Accessing Wi-Fi - https://www.itservices.manchester.ac.uk/students/internet/

All GTAs are given module access to Blackboard via their PG team within the schools

Blackboard - https://www.itservices.manchester.ac.uk/students/blackboard/

Current GTAs

All current students should already have IT access via their courses. If any are encountering problems it is more likely due to IT issues which P&OD are unable to fix. Any student suffering IT problems should contact IT via the Support Portal, call the team on 0161 306 5544 or go to the IT Support Hub in Kilburn Building which is situated on the ground floor on the left hand side just after the entrance.

If you are encountering Blackboard issues, you should contact your eLearning Support team who will be able to help you.

If course information is missing from your list in Blackboard, you may need to contact your lecturer or course administrator in the first instance. However, please note that courses may take up to 24 hours to appear in your list.

If you haven't received any payment at all, this is usually because:

• Your School hasn't told People Services about you working for them - have you had a letter of appointment from People Services (from people.teachingassistants@manchester.ac.uk ) If not, speak to your School TA Administrator.
• You haven't given us your bank details - have you completed and returned the confirmation of appointment form that was linked to your letter of appointment?
• You have given us incorrect bank details - log onto the MyView portal where you can see the bank account that you provided on the form, and you need to check this is correct.  Check the bank account details.  If the details look wrong, you can update on MyView. Any particular issues though, please contact the Payroll team urgently for advice.
• This is your first job at the University, and People Services have not yet received proof of your right to work - you need to have submitted your documents and made an appointment to have these checked by video or in person. Contact People Services if not.
• If all of the above has been done, but not in time for the most recent payroll deadline.  You will be paid the following month.

If you think you have been underpaid, firstly you should check your payslip on MyView.

Check the payments that have been made to you (see the left-hand column of your payslip).  An amount showing in negative in this column will be a deduction in return for a benefit, such as a payment to your pension scheme or for childcare vouchers, or season ticket loans for travel.  The total amount payroll have been instructed to pay you, before tax, is at the bottom of the column as 'Total Payment' (this is also known as Gross Pay).  If the amount to be paid to you is not as you were expecting, you should speak to your local TA Admin to discuss whether the hours you have worked have been supplied to People Services are correct and were supplied in time for the payroll deadline. 

• Your contract will have guaranteed a number of hours to be paid each week over a term; you and your manager may agree between you that more will be worked some weeks and less another, but payment will still be paid monthly, in arrears, based on the weekly hours in your contract. 
• If you are offered and accept any additional hours above those in your contract, they will be paid after they have been approved within the School and communicated to People Services, in the next available payroll. 

If your hours to be paid look correct, next check the deductions that have been made from your pay (see the right-hand column of your payslip), for example, tax, national insurance, student loans or court-ordered deductions.  These may account for a difference in your pay to what you were expecting.  See the FAQs above on Tax, NI and tax codes for more information if you think these amounts are incorrect. 

Your gross pay, minus deductions of tax etc, is your Net Payment i.e. the amount that goes into your bank.  If the unlikley event the amount that has gone into your bank does not match this amount contact the Payroll team.

Note that the amounts shown in the cumulative columns on your payslip show the totals paid and deducted to date from the start of the tax year (April of each year) and are for your reference only.  

You should notify People Services at people.teachingassistants@manchester.ac.uk as soon as possible so we can confirm that you have been correctly paid.  If you have been paid too much, this can be deducted from your future payments or you can repay directly by card.  If no further payments are due, you will be contacted by the Finance team to provide you with information on how to repay.