RW Bespoke Events: Christie’s Bistro.

17 Mar 2009

Important changes to the way in which we do business.

Christie's Bistro

Following the recent exercise where we had outstanding invoices from up to four years ago, and the Government's targets of the public sector trying to reduce payment days for suppliers, we have agreed with Christie's Bistro to trial the following procedure.

This will come into force from 1 April 2009, and means that after this date no invoices will be issued to the University for Christie's Bistro, all the transactions will be handled by Central Finance matching your orders to one credit card statement. However, you will need to keep a record of all entertainment forms pertaining to your order.

There will be a minimum purchase value of £10, any transaction of less than this amount will have to be paid for at the time of consumption, in cash and if appropriate reclaimed via Petty Cash.

All other transactions will have to be via an official University purchase order – placed before dining. If a purchase order has not been placed then the diners will have to either pay in cash or by using the frequent traveller card. Please ensure that potential diners are aware of this, as Christie's do not want to cause any embarrassment to diners by requesting payment. Where appropriate any cash spend can be reclaimed via Fees & Expenses/Petty Cash.

All purchase orders must be placed on the BARC0001 account, with a site of Christie's, as the restaurant will be holding a special University credit card against which they will charge the purchase. Please remember to NOT place orders on RWBE0002 account for any Christie's dining to take place after 1 April, as you will have to close the order and re-raise it on the BARC0001 account.

RW Bespoke Events

These changes will not affect this section of the business, we will continue to place orders on the account RWBE0002, and be invoiced for the events as at present.

Gill Sanderson-Thomas
Accounts Payable Manager
52723
gillian.sanderson-thomas@manchester.ac.uk