Change to Microsoft 365 sharing settings

23 Oct 2023

IT Services have made a change to the way that files (such as Word, Excel and PowerPoint files stored on OneDrive or SharePoint) are shared

By default, the option “People you choose” or “People you specify can view” will be selected, which means that access will be restricted to the named individuals the document owner has chosen.

If you’d like a file to be available to anyone with a University IT account, you can choose “People in The University of Manchester” when sharing your file.

To check or change the sharing settings of your files, read this information from Microsoft:

• Stop sharing OneDrive or SharePoint files or folders, or change permissions

Any document which has already been shared will keep its existing sharing settings.

Secure collaboration and document storage guidance

Colleagues are reminded that sending files by attachments is not a secure way of sharing information. Saving files to one of the University’s recommended platforms and then sharing a link to it, is the preferred method. For more detailed guidance please visit our Microsoft 365 SharePoint site:

• Secure Collaboration and Document Storage Guidance