Student visa attendance check-ins

We are introducing new processes for our taught students on student visas or tier 4 visas to regularly register their attendance:

1. Check-in at their in-person taught sessions (via an online form)
2. Check-in on campus twice a week (at their School check-in location)

New students should start check-ins once they've picked up their ID card; returning students should start from Monday, 2 October.

Reminding students to check-in

We are contacting students on visas now to explain the check-in requirements (details below), and will send reminders throughout the semester.

It would be hugely helpful if academic teaching colleagues could also show this PowerPoint slide at the start of teaching sessions, to remind students about check-in. These regular reminders will help ensure that students' attendance is recorded accurately. 

Any students not checking-in will be contacted directly to remind them of the requirements and offer support (unless they have an authorised absence recorded with their School). If they continue to miss check-ins, their visa could be at risk.

How to check-in

Full details about check-in processes and locations are on our student support website.

• Taught session check-ins: Students should check-in at their in-person taught sessions using our online form. Some students will also have to complete other attendance monitoring requirements for their programme – we are scoping the potential in future to use this programme data for UKVI reporting, so students on visas do not have to register their attendance twice. 

• On campus check-ins: Students should go to their School check-in location with their student ID card, twice every week during term time. Any student who is ill or cannot attend for another reason should contact their School. We’re recruiting new colleagues to help manage this check-in process, to ensure it does not impact other School functions or the Student Support Hubs.

Reviewing the check-in process 

This is a temporary solution, as our “My Attendance” system is currently down (a result of the cyber incident). The process is being managed by a working group of colleagues from across relevant areas - we’ve tried to create a pragmatic approach that is clear for students, and works with our available resource and existing processes.