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Currently recruiting or about to? Eight things you must know before 2 August

24 Jul 2023

We’re about to make more improvements to Jobtrain so that it supports every stage of the recruitment process across the University

If you’re currently recruiting people, or will be soon, please read the information below so that you understand what you need to know and do before these changes go live on Wednesday, 2 August.

If you’re currently recruiting but won’t have reached the offer stage by 2 August, your recruitment will be affected by the changes.

If you are due to recruit after this date, you don’t need to take any action now, but we’d encourage you to book on to one of our ‘Show and Tell sessions’ to help you prepare for when you do (see point 3 below).

Eight things you must know

1. You must complete your offer stage using Jobtrain, even if you started recruitment before the changes were made

  • Don’t worry, if you will be at the interview or offer stage around the time the improvements are made, we’ll contact you directly to offer 1-2-1 support.
  • Improvements are also being made to other stages, such as reviewing applications and shortlisting candidates for interview, arranging interviews, and an improved offer and appointment process. So even if you’re part-way through your recruitment process, you can take advantage of some great new features.

2. You can save time with Jobtrain’s new ‘Starter Form’

  • When the changes are made, you will complete a new ‘Starter Form’ within Jobtrain instead of filling out a paper New Appointment Form (NAF). This ‘Starter Form’ will be pre-populated with information from the job approval and candidate's application and is sent through the system to the Recruitment Team for processing.
  • No further approval is required for the Starter Form unless there is any deviation from the vacancy approval request.
  • We encourage you to submit your NAF by the time the system goes live on 2 August, but you will still be able to submit your NAF up to and including 16 August. We will be unable to accept any NAF submitted after this date.

3. Book a live ‘Show and Tell’ demonstration

We have multiple sessions taking place each week throughout July, August and early September - book yours now

4. Contact us if you are working with a recruitment agency

If you're actively working with agencies now, please contact us at PeopleODTransformation@manchester.ac.uk and we’ll work with the Recruitment Team to connect with the agency and support them.  Agencies will need to add their candidates to the vacancy on Jobtrain so they can be shortlisted with the other candidates. If you think you may want to recruit with an agency after 2 August, we’ll let you know in the next few weeks how to do this. 

5. Look out for a detailed email from the Programme Team on 2 August

This will include links to training guides and bitesize videos.

6. Get your Jobtrain access set up now

If you don’t have a Jobtrain account already, you can request one by contacting People.Recruitment@manchester.ac.uk 

7. If you need more help - set up a call with our dedicated support team

They will be on hand from 2 August to help you through the new process. Find out how to set up your call. Multiple days and times available for you to choose from.

8. Job Approval Form Updates

In addition to the new features, we’re also taking the opportunity to make some improvements to the Job Approval Form to support our Finance and Post Management teams. Look out for more information in the new guide and video which be available shortly after 2 August.

 

P&OD Transformation Team