New guidance on expenses claims and alcoholic drinks
25 Sep 2017
University’s Finance Committee has agreed some changes to our financial procedures
In June, the University’s Finance Committee agreed some changes to our Financial Procedures. Probably the most important was a clarification of the policy on paying for alcoholic drinks via expenses.
The new wording is:
“The University will pay for one alcoholic drink per person per night when staff are on University business, a “drink” being no more than a single glass of wine or pint of beer. This rule applies regardless of the source of funds and covers all types of University business, including subsistence (when staff are away on University business) and business entertainment (when non-University staff are present). While overseas, staff must comply with all local laws on the consumption of alcohol.” (Financial Procedure 7.67)
Meanwhile, a revised Handy Guide has been issued to assist staff claiming expenses from the University. It is available online at:
The Handy Guide covers the main questions that are often asked about expenses, including the authorisation of claims, receipts, travel, meals and drinks, telephone and internet fees, gifts and professional subscriptions.