Automatic email forwarding and the Acceptable Use Policy
26 May 2017
Our security policies and procedures are there to protect you and the University. They describe the rules that you agree to when using the University services
The University recently updated its Acceptable Use Policy and the associated Standard Operating Procedures for staff.
One of the main changes is that only University-provided email accounts should be used by staff to conduct business, ie you should use this account to send and receive University-related communications and you must not use personal or other email accounts available through third-parties (eg Gmail) instead of your staff email account. Automatic forwarding of your staff email account to such personal and/or third-party email services is not permitted.
The reasons for this change include:
- It is not known where third-party email providers store the data, and exporting personal data outside of the EU without a formal data processing agreement is in breach of the EU directive on the transfer of personal data
- There are issues surrounding access to work-related emails in relation to freedom of information requests and University records management policies on the retention of documents.
More detail: