Email signatures
Email signature guidelines
You should format your email signature according to university guidelines. Read the guidelines here:
Pronouns
As another step towards full inclusivity at the University, we would like to encourage people to include their gender pronoun on their email signature. Listing pronouns helps remove another barrier for our non-binary and trans communities, which is why it's important that people include their pronouns on their profiles as well.
When people include their pronouns in their email signatures it helps normalise the practice and is an easy way to prevent misgendering. It also helps demonstrate the point that whether someone is cis or trans, their pronouns should never be assumed.
Add an image to your email signature
Step 1. Download image
Right-click on a thumbail image below and 'Save image as' to your device.
Step 2. Add to your Outlook signature
- Create and add a signature to messages (Microsoft website)
- Add one of the images above using the 'Edit signature' tool.
- Add a link to the image by right clicking on the image and selecting ‘Insert link’
Step 3. Add accessibility information (optional)
The following steps can be completed using the 'Edit signature' tool. Add alternative text that describes the image contents by:
- Right clicking image and selecting ‘Format picture’.
- Click ‘Alt text’ tab.
- Enter one of the following:
- Manchester Digital Collections – The University of Manchester Library
- John Rylands Research Institute and Library – The University of Manchester Library