Register of Interests

An important and hugely valued part of the University’s work and mission is to build strong personal relationships and networks at a regional, national and global level.  This important both for our research activities and our social responsibility goals.  The University is keen to encourage staff to engage in appropriate external work and connections.

However, there also needs to be clear transparency about these connections to ensure that any conflicts of interest are declared. 

It is also a requirement under University Ordinance VIII and the Financial Regulations, that all University Staff on Grade 6 or above must declare any personal interests that might be reasonably deemed to compromise impartiality, conflict with duty as an employee or potentially result in a conflict of interests leading to private benefit. Those at other grades may also need to submit a declaration dependent on their role.

All Grade 6+ staff must complete an annual return and update it if their circumstances change. Staff with no interests to declare must submit a ‘nil’ return. 

Related policy for Outside Work 

Please note that for some forms of outside employment you may need further approval.  If you are considering engaging in any outside work or are currently engaging in outside work, please ensure you read the updated Work for Outside Bodies Policy and Guidance and follow the process to gain approval as required.  

For information on University Consultancy please see the updated University Consultancy Policy and refer any questions to the Consultancy Services Team.  

How to complete and submit your Register of Interests form:

A new system has been launched for 2024/25, which can be found on its dedicated SharePoint site.

Please note:

• The system may take a few moments to load and may show as 'not registered' until it locates your information. If it continues to show 'not registered' please contact ROI@manchester.ac.uk.

• The first time you access the system you will see a pop-up requesting access to the app permissions.  Please click on ‘Allow’ to progress into the system.  Please see the FAQ for information on these permissions.

Please complete your return by 6 May 2025. 

Submitting a ‘Nil Return’

Submitting a ‘Nil Return’ should not take more than four clicks. Once in the system select the blue 'To submit a new declaration form' button. Nil Return is preselected so you can then just click 'Submit Return'. 

Declaring Interests

If you are submitting a declaration of interest, please click ‘No’ to ‘Nil Return’ and then the ‘Add New Interest’ box. Please include the following information using the text and drop-down boxes as appropriate: 

• Organisation – enter the name of the organisation or company the interest relates to 

• Nature – enter details of the interest e.g. position held 

• Country – defaults to UK, please click the drop down to select another country

• Pecuniary – defaults to pecuniary, i.e. paid positions, if it is an unpaid position please click the drop down to ‘non-pecuniary’ 

• Personal – if the interest relates to a family member please click the drop down to ‘family’ 

You can declare up to 25 interests. If you have more than 25 interests to declare please contact ROI@manchester.ac.uk.

For more information on using the system please see the guidance pages.

For information on what to declare please see the Handy Guide to Register of Interests.

A short video is provided below for guidance on how to use the new system.

 Any queries can be directed to ROI@manchester.ac.uk.