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Directorate for the Student Experience

Festive social gatherings

PLEASE NOTE: THE INFORMATION IS FOR DSE STAFF ONLY. Other faculties should contact their local finance team as the process may vary.

Christmas Celebrations

It’s that time of year again when teams will be planning their social events to celebrate Christmas.  This year all University employees have a £20 contribution towards festive social events.

There are a number of restaurants that are already set up as suppliers.  This makes the booking and payment straightforward and local requisitioners can raise purchase orders for the number of colleagues attending each event. 

All costs must be charged to Division accounts.  Requisitioners should select the item type as ‘Goods or services billed by amount’ and ‘Category’ as XE.BZ.  In the ‘Item Description’ please include the date and time of the event as well as the names of the colleagues who will be attending.

Restaurants who are preferred suppliers

 

  1. Hyatt Regency Manchester The Laureate Restaurant 55 Booth Street West, M15 6PQ
  2. Wardley Ltd t/a HOME Cafe Bar 2 Tony Wilson Place, M15 4FN
  3. Mowgli Street Food Ltd   16 Corn Exchange House, 37 Exchange Street, M4 3TR
  4. The Modern Caterer (Manchester) Limited The Whitworth Café, The Whitworth, The University of Manchester
  5. Zouk Restaurant Services LTD 5 The Quadrangle, Chester Street, M15 5QS
  6. Yummy Restaurant Ltd - Kro Bar Kro Bar, 325 Oxford Road, M13 9PG
  7. Tai Wu | Manchester Chinese Restaurant 81 Upper Brook St, Manchester, M13 9TX
  8. BrewDog Various Manchester Restaurants

 

 

If you decide to have your social gathering at a different venue to those listed above, payment will need to be made by credit card.   Please complete the credit card expenditure request form and submit the request to your local credit card holder.  Requests should be made at least 5 working days before the event. 

When completing the RBS form please use I&E code 4032.  In the ‘Item Description’ please include the date and time of the event as well as the names of the colleagues who will be attending.

If you need to check who the authoriser for the account code you are using is, you can confirm the details here.

Please also attach any email approval from the budget holder and from the authorised signatory (if one of the same, then one email will suffice).

Deposits paid by credit card will be £20.00 per person. Any costs above £20 per person will need to be paid by individuals.

For smaller festive gatherings, it is possible for team managers to pay the £20 for each member of their team who attends.  This can then be claimed back through expenses, by providing the receipt. Please remember that you can only claim £20 per person, even if your bill is a higher amount. Expenses in MyView | Directorate of People and Organisational Development | StaffNet | The University of Manchester

If you have any queries please contact dse-finance@manchester.ac.uk