Sapec is available to book in the following buildings:

• Crawford House
• Student Services Centre
• Rutherford Building
• University Place (quiet zone)

Collaboration space is a bookable area where multiple individuals can occupy the same space. The space is bookable for a ½ day or full day. The space can be booked for a variety of purposes and should be chosen to develop peer to peer relationships; suggestions include:

• Strategic planning which requires input from multiple colleagues
• Bringing project teams together physically, specifically at the start of new projects
• To help on-board new staff members within a team
• The spaces can also be used so that Teams can catch up with each other and socialise within their group.

Meeting rooms are bookable by the hour and should be used for regular meetings with teams, committees or groups. Meeting rooms can also be used for 1-2-1s.

Collaboration space is bookable for longer periods of time (1/2 day or full day) to allow cooperation, teamwork and the development of relationships within a given context.

You can book space via the online booking service (Resource Booker)

Click ‘Log in’ and use your normal University user name and password to log into the system. You will be taken to the main page titled “Make a booking’ where you can find availability for all desks, meeting rooms and collaboration spaces. Once you have selected your preferred location from what is available you can make the booking. Each user will be provided with a detailed ‘How to’ guide. The system is very intuitive and easy to use and includes images of spaces and full equipment lists for each space.

Teams should notify the Hybrid Working Team of any new starters to arrange access to Resource Booker. Please email:  dse-hybrid@manchester.ac.uk.

Via the online booking service (Resource Booker) you can access room plans for each available location to select your preferred desk / meeting room or collaboration space. 

On the rare occasion this does happen we suggest you double check your booking to ensure it is their error. If this is the case you should ask the individual to check their booking details and move to the desk they had booked.

If the individual has not made a booking they should be directed to Resource Booker to secure a different desk.

Cancelling your booking is easy as long as you cancel it ahead of the time scheduled. You simply log into Resource Booker, click on your booking and cancel it.

Once the booking has started you can no longer cancel it. This is an anomaly of the system and is not something we can change. You do not need to notify us that you can no longer make your booking.

You can book desks one month in advance. If you have a desk booked but are unable to use it for any reason please ensure the booking is cancelled before it commences. It takes less than one minute and will allow others to use the space.

Meetings rooms and collaboration space can be booked three months in advance. Again please cancel bookings no longer required ahead of time to allow others to utilise the space.

Yes, you will need a booking for each day you require the desk. You will not be restricted in making the same booking repeatedly, subject to the desk of your choice being available at time of booking.

You may book the same desk every time you work on Campus. Subject to your preferred desk being available you will not be restricted in making the same booking repeatedly.

You can book meeting rooms when you have a scheduled meeting and are physically on campus in addition to booking a desk. You can do this via Resource Booker.

Individuals should avoid attending virtual meetings whilst occupying a Desk Sharing environment. Meeting rooms should be booked for this purpose or the individual can schedule the meeting when they will be at home and will not disrupt others. Exceptions occur when participation is not required such as Online Learning. 

It is expected that every individual will adopt the necessary solution to ensure they do not disrupt others.

Teams should avoid hybrid meetings (meetings where some people working remotely and others are in a meeting room).  This can lead to a range of challenges and is unhelpful for participants.  Teams are encouraged to think about when, why, and how they want to meet, depending on the type of meeting required.  

The DSE is investing in the equipment needed to facilitate more Hybrid meeting spaces. More detail coming soon.

A docking station is needed when the user requires 2 monitors to display their work. (in addition to a laptop screen).

At the University we have 2 docking stations:

1)      a clip in version and

2)      a USB-C pro dock.

1. The clip in style of docking station are predominately used for an older style laptop.

 2. A USB-C pro dock used for newer laptops

If the power cord for your laptop has a yellow plug it should fit the clip in docking station.

If the power cable to your laptop uses a USB-C cable (it looks like a mobile phone charger), this is the docking station to be used. 

You are more than welcome to make use of the break-out spaces provided in each Building. We expect individuals to maintain a clean and tidy environment and dispose of their rubbish responsibly and using the designated re-cycling points available in each building. Fridges will be cleared regularly and we would encourage individuals not to use the fridge for long-term storage of their food items.

The DSE is operating a clean-desk policy. We would suggest individuals only bring the equipment they need into the Desk Sharing spaces. It is expected that all personal items are removed at the end of every day.

In the long-term, if the Hybrid working pilot is successful we would anticipate the provision of spaces for individual personal belongings, such as lockers.

Personal items should not be stored on University-owned premises. 

Currently there is no storage facility for documents. We would encourage everybody to consider ways to reduce their paper consumption.

In the long-term, if the Hybrid working pilot is successful we would anticipate the provision of spaces for documents and files, such as lockers.

The DSE is operating a clear-desk policy. You are very welcome to bring in personal items however these will need to be removed at the end of each day. As a rule personal items should not be stored on University-owned premises.

Your card should work in all the spaces currently open. New starters will be asked to contact John Ashton, Access Control Manager with instructions of which spaces to request.  

Yes; please book a meeting room or collaboration space at one of the available locations. Meeting hosts will be responsible for providing visitor access (i.e. meet and greet) and ensuring the Health & Safety of all visitors. They should familiarise themselves with fire evacuation procedures in each venue.

Each desk has all the relevant equipment including telephones. You should utilise Microsoft Teams to contact colleagues and can provide details of how you can be reached in this way. Email signatures should also indicate your communication preferences and should carry mobile numbers as a means of contact where colleagues have a University owned mobile phone.

• For general IT issues you should report via the helpdesk or call on 65544.

• For access to G.// drives and shared folders you can make a request via the IT helpdesk and await approval.

• For access to a Shared inbox you can make a request via the IT helpdesk

If you do not have the equipment you need please contact dse-hybrid@manchester.ac.uk to discuss your needs.