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Faculty of Biology, Medicine and Health

Compliance Returns

There are a number of Governmental regulations that apply to research and other work carried out at the University. Some of these require personal or institutional licenses or registration, and others require information to be submitted to the Government.

In order to ensure compliance with these regulations, the University requests information from the schools and research institutions twice a year, once in the summer and again in the winter.

Winter 2024

We have received the annual request from David Barker (University Director of Compliance and Risk) to return information regarding CWCs and Drug Precursors. The Compliance and Risk team will collate and submit the Faculty response to the University’s Regulatory Compliance Officer.

If your activities include chemicals listed under the Chemical Weapons Convention (CWCs) or Drug Precursors please complete and return the relevant forms (details below) to FBMHhealthandsafety@manchester.ac.uk by Friday, 10 January 2025.

Nil returns may be declared by email without submitting forms.

 

Chemical Weapons Convention (CWC) Compliance Return

The Faculty has been asked to complete its annual statutory declaration under the Chemical Weapons Convention, and we need your assistance in compiling the data for this report. We require information on the use, production, purchase, and import/export of specific chemicals during 2024. These chemicals are divided into three groups, referred to as Schedule 1 (S1), Schedule 2 (S2) and Schedule 3 (S3).

CWC Schedule 1

Complete “CWC S1 template 2024.xlsx” if in 2024, you have: 
  • Purchased a CWC Schedule 1 item.
  • Processed, consumed or disposed of a CWC Schedule 1 item.

Note:
  1. A separate tab must be completed for each source (i.e. company from where you purchase the chemical).
  2. If several chemicals have been purchased from the same source, you must fill in their details in a separate Chemical table in the same tab.
  3. The amounts purchased, processed, consumed or disposed will need to be reported.

CWC Schedule 2

Complete “CWC S2 template 2024.xlsx” if in 2024, you have:
  • Purchased a CWC Schedule 2 item.
  • Processed, consumed or disposed of a CWC Schedule 2 item.
Note:
  1. A separate tab must be completed for each source (i.e. company from where you purchase the chemical).
  2. If several chemicals have been purchased from the same source, you must fill in their details in a separate Chemical table in the same tab.
  3. The amounts purchased, processed, consumed or disposed will need to be reported.

CWC Schedule 3

Complete the “CWC S3 template 2024.xlsx” if in 2024, you have
  • Purchased a CWC Schedule 3 item
  • Produced a CWC Schedule 3 item

Note:
  1. A separate tab must be completed for each source (i.e. the company from where you purchased the chemical).
  2. If several chemicals have been purchased from the same source, you must fill in their details in the same table in the same tab.
  3. Because there are different requirements for reporting UK sources, Non-UK sources and UoM production, different tabs are included.

 

Drug Precursors Compliance Return

Please see the lists on the Compliance and Risk website to help determine if you use any Category 1, 2, 3 or 4 precursor chemicals. A personal licence is required for Category 1 chemicals.

PRECURSORS

Complete the “Precursor Regulatory Returns_Winter_declaration template_2024.docx” if in 2024 you have:
  • A Category 1 item in stock
  • A Category 2 item in stock
  • You have exported a Category 3 or 4 item outside of the UK.
Note:
  1. Please report all quantities of the precursors you hold – even if it is well below the thresholds listed for Category 2 chemicals. 
  2. The threshold applies to a location – so we will need to sum all of the quantities held by different groups.

Queries and Contacts

Additional information about the regulatory compliance returns is available on the University’s Compliance and Risk website: https://www.staffnet.manchester.ac.uk/compliance-and-risk/compliance/.

If anything about this request is not clear, please contact the Compliance and Risk team or your Compliance and Risk Manager: 

A reminder from the University’s Regulatory Compliance Officer

Remember: Do not send any sensitive material in the body of the email when sending your returns. Use encrypted attachments to send sensitive data and communicate the password by MS Teams or telephone (phone call or text message).

There is a university guide on handling sensitive data and on how to encrypt files using Microsoft Office.