Technical Review Governance
The Technical Review Oversight Group has delegated authority to make decisions regarding the project methodology and recommendations and reports back to the Faculty Leadership Team (FLT). Any project recommendations are then reviewed by the University level Business Design Authority Group to ensure that they have rigorously considered any risks and change impact. The Project Team report back to the Technical Review Board to ensure where possible, alignment and consistency across the faculties. This is also illustrated in this infographic.
Further information about the different groups can be found below.
Technical Review Oversight Group
Group purpose: To have delegated authority to approve decisions regarding the Technical Review
Key roles and responsibilities |
Membership |
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To approve the methodology and design of the Technical Review project plan. To have delegated authority to approve new structures and roles associated with the Technical Review. To review and approve recommendations arising from workforce planning exercises. Championing the project. Seeking assurance that the programme outputs, outcomes and benefits are on track to be delivered. Seeking assurance that there is good project management including detailed plan, resources, budget and risks. Resolving issues which are escalated by the Project Team. Endorse reports and submissions to gateway review panel for onward approval to FLT. Approving re-allocation and prioritisation of task resource/budget within the programme. Manage dependencies within and between projects/programmes. |
Deputy Vice President and Deputy Dean of the Faculty of Biology, Medicine, and Health (Chair & Academic Sponsor for the Review) Executive Director of Faculty Operations (Professional Services Sponsor and Deputy Chair) Head of Finance or Deputy Head of People & OD or Deputy Head of School or Deputy Representative of Head of School Operations Associate Dean for Education Head of Faculty Research and Business Engagement Associate Dean for Research Technology or Deputy Advisory members: Academic FSE Consultant Head of Technical Operations FSE Head of Technical Operations Project Manager P&OD Partner as required Faculty finance representative as required Others as invited |
Technical Review Project Team
Group purpose: To champion for the change. Theyare responsible for ensuring that the outputs, outcomes and benefits are delivered.
Key roles and responsibilities |
Membership |
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Oversee the workforce steams: Workforce Planning: (led by Michelle Jackson and Christina Collier) Health and Safety: (led by Michelle Jackson and Fiona Marriage) Research Costings and Reporting (led by Darien Rozentals and Rachel Emmett) Development Requirements (led by (Senior) Technical Operations Managers and Technical Managers) Communications (led by Stephanie Shaw and Vanessa McHugh) Produces and manage the plan for all the activities within scope including milestones, decisions, benefits and resourcing Ensures that the project outputs, outcomes, and benefits are managed Ensures risks, assumptions, issues and dependencies are managed Ensures identification of all relevant inter-dependencies with particular focus on other transition delivery groups Takes an active role in leading, communicating and championing the change Plans business readiness outputs to deliver to the agreed time, scope and quality Assesses the impact of changes and implementing plans to address this Reports progress to technical review oversight group, including approval of formal deliverables and Gateway documentation Raises change requests |
Project lead: Head of Technical Operations Workstream leads Head of Faculty P&OD Communications Officer Project Manager Advisory members: Subject Matter Experts
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Workstream: H&S support and governance
Key roles and responsibilities |
Membership |
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To identify issues associated with H&S support, management and governance across the faculty and to define options to address the issues. Identify potential models for H&S support and associated roles and governance structures. |
Leads: Michelle Jackson & Fiona Marriage Head of Faculty Estates (Matt Nixey) Head of School Operations (David Pattwell) Senior Technical Operations managers (Caroline Grimshaw, Peter Reid and Hayley Monk) Academic representation (David Bechtold) Compliance and Risk Manager (Lisa Grady) |
Workstream: Workforce Design and Planning
Key roles and responsibilities |
Membership |
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To implement and create outputs at each of the workforce planning phase processes. Ultimately to recommend workforce plans to the Technical Review Oversight Group. |
Leads: Michelle Jackson & Christina Collier Stakeholders for each cohort (to include as appropriate) Academic representation and leads for the area Technical staff P&OD Finance HoS/HoSO representation Faculty function representation |
Workstream: Costing and financial reporting
Key roles and responsibilities |
Membership |
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To identify functionality within the costing tool to allow early notification to the relevant technical staff of the inclusion of technical staff on grant applications. This functionality will be trialled and could expand to include notification of large equipment purchases. To identify mechanism for recording and meaningfully reporting direct DA costing on successful grant awards. To develop options for models of inclusion of technical time on grants (DA vs DI) in conversation with FSE. To develop options for models of allocation of technical resource within the Schools and Faculty.
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Leads: Darien Rozentals and Rachel Emmett Representation from Research finance
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Workstream: Skills and competency development
Key roles and responsibilities |
Membership |
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To identify the need for, and to create development activities and programmes for technical staff across the Faculty, to support the different competencies and skills associated with all three of the cohorts in the Workforce Service and Design workstream across the Faculty. The work undertaken in this workstream will follow on naturally from the work done in Workstream 1.
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Leads: Esther Cadd, Peter Reid, Caroline Grimshaw and Hayley Monk Other stakeholder representatives to be decided.
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Workstream: Communications
Key roles and responsibilities |
Membership |
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To ensure timely and clear communications to all stake holders regarding the progress and outcomes of the different stages of the workstreams associated with the Technical Review.
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Leads: Stephanie Shaw and Vanessa McHugh With input from: Project Lead (Michelle Jackson) Workstream leads Project sponsors |