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Removal of P: Drives for staff leavers

06 Dec 2017

The Information Governance Office and Information Governance Guardian network have been emphasising the need for everyone to delete and dispose of paper and digital information which no longer needs to be kept

In line with this, IT Services will be undertaking various housekeeping exercises on an on-going basis, including the deletion of P: drives of staff who have left the University more than 6 months ago. 

Best practice is always to use shared areas for storage of University information and only use P: drives for information which never needs to be shared, as access to the P: drives of leavers is strictly controlled.

As part of the Staff Exit Checklist process, staff must ensure that all information for which there might be a future access requirement, is passed on to relevant colleagues or saved to a shared area.

Please contact the Information Governance Office if you need further information.